Outlook Information

Stored in Outlook Express, to amend the application

2009-07-16T04:19:00.000-07:00

Outlook Express as default mail client in Windows XP, so you can receive emails with attachments. When you receive an e-mail attachments in Outlook Express, an application can be saved to disk. Location stored e-mail attachments in Outlook Express is installed during the installation process.

By default, this is probably not the most suitable place, because your disk is used, and use the same disk can affect the performance (error disk full or heavy fragmentation).

If you want to change the application to the store, you can. This is not Outlook Express, but you want to edit the registry. Follow these steps to change the location to save attachments in Outlook Express:

1. Start Registry Editor. From the Start menu, select Run. On the Run, type Regedit and click OK.
2. In Registry Editor, locate the following subkey:
HKEY_CURRENT_USER \ Software \ Microsoft \ Windows \ CurrentVersion \ Explorer \ User Shell Folders
3. Right-click on an individual key to change and select the popup menu.
4. Change the path in the dialog box, change the line in the annex to the new address, and then click OK.
5. Close the Registry Editor. Opt-out of the "File" menu.

Each user has a space for your applications, but can not be separated from the place of% USERPROFILE% environment variable, so only one change in the registry is necessary. Indeed, if you change the position of absolute, fixed path, but the environment variable% USERPROFILE%, accessory for all computer users will be stored at the site.

Changing location for storing attachments in Outlook Express, thus, may be easier to maintain. If you need to make a backup of your investments, it is enough to choose a new path to the backup.

Microsoft defends Outlook HTML decision

2009-07-13T03:33:00.000-07:00

Dave Greiner is a problem in 2007, Microsoft decided to use Microsoft Word the relative immaturity of the technology to display HTML-encoded e-mail in Outlook. Now, in the face of such an option to extend until 2010 the office of the forthcoming, he changes the mixing even more loudly.

Greiner standard e-mail members of the informal group set up a Web site called FixOutlook.org, and urged all who agree with his position to promote their disappointment of Twitter; more than 19,000 on Wednesday afternoon to do so.

Microsoft, at the same time encourage the views of this issue, adhere to its decision to respond to published in the Microsoft Office team blog.

"We have made a decision to continue to use Word to create e-mail, because we think this is the best creative experience of the e-mail, has a wealth of tools, if we have more than 25 years of customer ... Word Outlook clients can Write professional-looking and realistic e-mail said, "William Kennedy, vice president of the Office of Communications and form teams. In addition, he said, "See, when e-mail, Word also provides security interests, do not have in your browser: Word can not run Web script or other active content that could endanger the safety and security of our customers."

So, why make a fuss? Prior to this, Microsoft's Internet Explorer to use the HTML rendering engine to display e-mail has been formatted HTML, which is used to describe the Web browser page. This means that the advanced e-mail, the website looks polishing can be sent.

Microsoft believes that most people do not want to use some advanced web design tools to send fancy e-mail, however, the company has a certain truth. I am different, but how to appropriately arrange the graphics in Word, etc., but - this may be familiar, but it is not desktop publishing machine.

Page, HTML is not a perfect standard, but at least it is a recognized authority. Microsoft believes that the HTML e-mail is a different beast, but. "No consensus on what the industry is widely recognized that a subset of HTML e-mail is suitable for the use of interoperability," said Kennedy.

Greiner to see an "obvious solution", according to his blog on this issue.

"Word by updating the engine, and therefore can write the HTML-based standards, all these problems be resolved. Microsoft can eat too much pie," he said.

Outlook does not provide great help to e-mail overload.

2009-07-08T04:06:00.000-07:00

Limited Outlook search, filter and sort functions can be you only so far if you are looking to better organize your e-mail and increase your productivity. It will not let you view the entire message thread, for example, its search function, you can use some help.

How to solve this problem: a lot of Outlook add-ins so that claims to help E-mail overload, and I found that, in fact, provided a - in a big way. Free Xobni (inbox on this back) can easily find e-mail, and contact information. It may be the best Outlook add-ons I use.

It seems as a Xobni sidebar on the right-hand side of Outlook. When you read an e-mail sidebar shows you the person to communicate with people, including a list of all the "conversations" you have with him a list of all the files you exchange, the person's telephone number and your " social network, "which is basically a list of contacts to share the two exchanged e-mail or your cc'd on.

This means that every e-mail you, you can see quickly all the previous history of the e-mail exchange, the sender, a huge timesaver when you want to see your communication with someone. Xobni, you can also view all of the e-mail in the sidebar by clicking on any of their own party, it shows the email as a conversation thread, so you can trace their history.

Sidebar also convenient e-mail icon on the screen, and arranged for a meeting through the Outlook calendar.

And a huge screen above the data, drug addiction, but it is not clear in fact useful. You will be shown in the total number of e-mail exchange with you people, those who rank in those you have exchanged e-mail, and graphics at the time of day, the number of e-mail you usually receive from the people in each an hour.

The load is heavy on analysis of Xobni.

In fact, the statistics can be quickly lost lovers in the program; Xobni analysis has provided an incredible wealth of information e-mail use, such as the average time required to respond to people with your day, month and week. This is just the beginning. You can, for example, the median time to response, even if you see the individuals, individuals in the domain ... ah, your picture.

Analysis of the scheme will not, though. Get it through your Outlook e-mail and information overload.

Why can't I find where my $#%^(@"* Outlook data is stored?

2009-07-03T04:09:00.000-07:00

All of your e-mail, contacts, attachments, calendar information, etc. - almost the entire Outlook data shebang - is stored in a single. pst file. You usually need to know the file is located if you want to, for example, back it up, or between mobile devices. However, like the ever-changing Microsoft. pst location version of the Outlook version, you may be difficult to find it.

In addition to the. pst data files, Outlook to use a variety of other documents, do things, such as to save your personal preferences. You always want to know their location, as well as.
How to solve this problem: Outlook 2007 in the general store. pst file in different locations will depend on you are using XP or Vista. In Vista, you will find it in C: \ Users \ your name \ Application Data \ Local \ Microsoft \ Outlook, if your name is your Windows user name.

In XP, it is usually in C: \ Users \ your name \ Local Settings \ Application Data \ Microsoft \ Outlook in.

Of course, there are opportunities, Outlook has been stored in different locations, but at least you can easily find their place: In Outlook, select the file - "data file management. You'll see a screen similar to the following. Look forward to the personal document the list of folders for your Outlook. pst file. it next, you'll see it listed in position.

As for all the other Outlook files, in Vista, you'll find them in C:\Users\YourName\AppData\Roaming\Microsoft\Outlook, and in XP they're in C:\Users\YourName\Application Data\Microsoft\Outlook.

New feature " Outlook Mobile Service " in Outlook 2007

2009-07-01T04:01:00.000-07:00

There is new feature add in Microsoft Outlook 2007 which is OUTLOOK MOBILE SERVICE that you use to create and send the text messages as well as multimedia messages to a mobile device by the help of outlook as you send the simple mails.

Main Advantages of that new feature.

The new feature Outlook Mobile Service makes easier in two ways to communicate with your colleagues, business partners, and family are e-mails messages and your mobile services. These both have their advantages, but managing your phone contacts, correspondence, and appointments. It also makes easier to use both these media and is fully integrated with Outlook. With the help of OMS, you can compose and send a text messages and multimedia messages is now as quick and easy as creating and sending an e-mails messages. these message also save automatically in the Sent items folder in you Inbox.

you can send a message both as e-mail message and as a mobile message to multiple contacts at the same time with the help of that new OMS feature. You can stay informed when you are away from the office because Outlook Mobile Service can forward the e-mail messages and calendar appointments that you choose directly to your mobile phone.

How Outlook Mobile Service works

This new feature works with the mobile service provider for your mobile phone to provisde you with a seamless communication experience. After you send your mobile message from your computer, it goes to the Web service for Outlook Mobile Service, which is hosted by your mobile service provider, and is then sent to the mobile phones that you choose. If your message recipients want to reply, they can do so from their respective mobile phones. The messages sent by the recipients are handled by their respective mobile service providers and sent back to the Web service for Outlook Mobile Service.

Some Outlook Mobile Service features

1. Complete integration with Outlook
2. Mobile text and multimedia messages sent directly from your computer
3. E-mail messages, reminders, and calendar summaries forwarded to your mobile phone
4. Both e-mail and mobile messages sent at the same time
5. A new mobile address book.
6.AutoResolve contacts

Apptix Releases Microsoft Outlook Voice Access for Exchange Server 2007

2009-06-26T04:16:00.000-07:00

The provide of hosted Microsoft Exchange email, hosted VoIP phone service for small and medium businesses (SMBs) and Microsoft SharePoint collaboration services Apptix has announced the launch of voice access for Microsoft Office Outlook 2007.

Apptix has enabled the new service which is hosted Exchange Server 2007 customers. The new service is remotely access and interact with their email, calender, contacts, or voicemails using any phone-land line or mobile via touchstone or voice commands.

Also with this latest announcement, Apptix customer can easily get access to their Outlook calenders via a mobile phone or landlines. By the help of this service they can use voice prompts to reschedule or alert other participants that a meeting is delayed or that its also scheduled time has changed. Apptix customer can also reply to emails by attaching a vocie mail message to a distribution list in their Outlook Contacts list.

Officials at Apptix said the power of advanced text-to-speech technology together with a hands free device, make it possible to solve many safety and legal concerns while continuing to provide on-the-go business professional with a solution for their needs.

"From email and attached documents to calendar and contact information, Outlook has become a central repository for employees' critical information," said Rick Rumbarger, Vice President of Product for Apptix.

"Apptix Outlook Voice Access keeps busy, on-the-go employees - whether in a car or walking across their company's campus - in touch with their customers, colleagues, and critical information."

Apptix offers a variety of hosted communications and IT services including Microsoft Exchange; VoIP; Microsoft SharePoint; Web conferencing and secure Instant Message via Microsoft Office Communications Server; Online Backup by EMC's Mozy; mobile messaging (including BlackBerry and iPhone ), compliance and archiving; and a Web presence solution that includes domain
registration, DNS hosting, and Website hosting.

How can I prevent SPAM IN E-mails ?

2009-06-18T03:04:00.000-07:00

In this article you get a quick and easy way to filter your unwanted junk email, often referred to as SPAM (Self Promotional Advertising Message). Similar to junk mail that you find in your residential mailbox, you will probably receive unwanted junk mail in your email box as well. Below is a listing of general recommendations on how to handle Spam that should help in reducing spam.

1. Never send e-mail or reply to an e-mail requesting that you be removed or to unsubscribe unless you are familiar with the company. Some individuals and companies use this reply as a method of verifying the e-mail is valid and using this information to subscribe you to other mailing lists. If you do not know the individual or company simply delete the e-mail.

2. When filling out any type of form on the Internet, watch carefully for any type of check box that by default may be checked for you to receive a newsletter or share your e-mail with a a third-party.

3. When signing up for any e-mail list, see if the company has any type of SPAM or e-mail sharing disclaimer. See Computer Hope's Legal page for our example.

4. If you are concerned about a company sharing your e-mail address, register the site with a fake e-mail address.

5. Be careful who you send your e-mail to. Sites that require you to sign up or request an e-mail for free products, free services, or contests commonly share your e-mail as a method of generating revenue.

6. Don't send or recommend a friends or families e-mail address unless you are familiar with the service.

7. Never forward an e-mail that claims that it is capable of tracking the e-mail as it is sent or will help generate revenue for a certain cause to the more people it is forwarded to. These e-mails are commonly referred to as a chain mail and are commonly false and help individuals get additional e-mail address for SPAM.

8. Be careful where you post your e-mail address. In chat rooms or news groups, for example, anyone could quickly grab your e-mail address. We recommend that when you need to post or send your e-mail that you send it to a specific person or setup a temporary e-mail account as explained in number 4.

9. Send an e-mail with the e-mail header to the ISP or web host of the user who is sending you the spam. Below is a short list of some of these e-mails.

abuse@aol.com - File a complaint against an AOL users.
abuse@hotmail.com - File complaints for MSN and Hotmail e-mail addresses.
abuse@geocities.com - File complaints against Geocities users.
abuse@sprint.net - File complaints against Sprint users.
abuse@usa.net - File complaints against USA.NET users.
Yahoo abuse form or abuse@yahoo.com - File complaints against Yahoo users.

As can be seen in the above examples, it is common for the e-mail to file complaints to be "abuse", "postmaster", or "spam" @ the domain name. It is also important to realize that a spammer may spoof an e-mail address making it look as if it is coming from a domain that it really is not coming from.

10. Send a full copy of SPAM or deceptive e-mail including the e-mail header to uce@ftc.gov. The FTC uses the unsolicited emails stored in this database to pursue law enforcement actions against people who send deceptive spam email.

11. Check with your Internet Service Provider for their SPAM policy. Many Internet Service Providers may already have SPAM blocking mechanisms in place and may even allow you to forward to them the SPAM messages you receive, helping prevent the same types of e-mail reaching you in the future.

12.Finally, consider changing your e-mail address and/or getting another e-mail address and only letting friends, family, or the people you want e-mails from know about the new address.

Support for ODF in Office 2007 found poor

2009-06-04T04:31:00.001-07:00

In 2008, the battle had raged between the two document formats like ODF (OpenDocument Format) and Open XML Microsoft. The editor, after a turbulent and controversial, had obtained the standardization of its format.

In addition, Microsoft pledged to support in its Office applications, files saved in the ODF. In late April, the editor included this support in Service Pack 2 of Office 2007. However, the open format struggling to integrate the application of Microsoft because of some bugs.

Beginning in May, Rob Weir, in charge of ODF at IBM (a competitor of Microsoft), issued the first criticism about the quality of format support in Excel 2007 SP2. He is simply impossible to save a file in Excel 2007 ODF compatible with other applications that support the open format.

Then in the Open Document Format Alliance criticize support for ODF 1.1 in Office 2007 to SP2. The association notes and spreadsheets in ODF saved in Google Docs, KSpread, Symphony and OpenOffice do not open properly in Excel 2007.

The Open Document Format Alliance are several other shortcomings including lack of support encryption (password protection) ODF in Office 2007 files, and monitoring changes in the documents.

Finally, the association regrets that Microsoft has not included native support for ODF to earlier versions of Office, including Office 2003, the most popular among users. For these editions of the suite, interoperability with ODF requires installing a plugin (OpenXML / ODF Translator or Sun Plug-In 3.0).

Configure Yahoo Mail in Outlook 2007 (POP3)

2009-05-29T06:54:00.000-07:00

This Article guide you how to configure ymail in your Microsoft Outlook 2007. All Ymail inbox will forward to your Outlook 2007 and do not have backup copy on Ymail, this allow you have unlimited mailbox storage and all mail been store on local machine. You can read or search your mail however no internet connection.
1.From the Tools menu, select “Account Settings.” If you do not see “Account Settings,” place your cursor over the two arrows at the bottom of the list to display more choices.
2.On the Email tab, click New.
3.Check the box next to the first option, “Microsoft Exchange, POP3, IMAP, or HTTP” and click Next.
4.In the Your Name box, type your name as you’d like it to appear when you send a message.
5.In the Email Address box, enter your Yahoo! Mail address
6.Check the box for “Manually configure server settings or additional server types” and click Next.
7.Check the box next to the first option “Internet E-mail” and click Next.
8.In the Server Information area, under “Account Type” select POP 3 from the pull-down menu.
9.In the Incoming mail server field, enter: pop.mail.yahoo.com
10.In the Outgoing mail server (SMTP) field, enter: smtp.mail.yahoo.com
11.In the Login Information area, in the User Name field, enter your Yahoo! ID (your email address without the “@yahoo.com”).
12.In the Password box, enter your Yahoo! Mail password.
13.Check “Remember Password” if you don’t want Outlook to prompt you for your password each time you check your mail.
14.Do not check the box labeled “Log on using Secure Password Authentication (SPA).”
15.Click on the More Settings button.
16.Click on the Outgoing Server tab and check the box next to “My outgoing server (SMTP) requires authentication.”
17.Click on the Advanced tab.
18.Under “Incoming Server (POP3)”, check the box next to “This server requires an encrypted connection (SSL)”. The port number in the “Incoming Server (POP3)” field should automatically change from 110 to 995. If it doesn’t, make sure the port number is set to 995.
19.Under “Outgoing Server (SMTP)”, check the box next to “This server requires an encrypted connection (SSL)”. Enter port number “465” in the “Outgoing Server (SMTP)” field.
20.If you’d like to keep a copy of your email messages on the Yahoo! Mail server, check the box next to “Leave a copy of messages on the server.” If you want to delete your messages from the Yahoo! Mail server after viewing them in Outlook, don’t check the box.
21.Click the OK button.
22.Click the Next button on the Email Account Wizard, then click Finished.
23.If you like your Yahoo! Mail inbox to be your primary inbox in Outlook 7, click the Tools menu and select “Account Settings.” If you don’t see “Account Settings,” place your cursor over the two arrows at the bottom of the list to display more choices.
24.From the list, select the pop.yahoo account you’ve just added and click the Set as Default button.
25.Click the Close button. You’re done!

iYogi Acquires Clean Machine Inc.

2009-05-14T02:18:00.001-07:00

Larry Gordon, Founder of Clean Machine appointed as President Global Channel Sales at iYogi

New York, NY, May 11th, 2009 : iYogi, a global direct to consumer and small business remote technical support provider, today announced it’s acquisition of Clean Machine Inc, a provider of remotely administered PC security and performance management services. Clean Machine will operate as a separate brand under the iYogi services umbrella along with the recently lunched Support Dock (www.supportdock.com) and its comprehensive range of 24/7 technical support services for computers, printers, MP3 players, digital camera, routers, servers and more than 100 software applications. Larry Gordon, Founder of Clean Machine is appointed as the President of Global Channel Sales for iYogi.

iYogi will integrate technology and innovation that Clean Machine Inc. has developed for delivering an enhanced service experience by proactively managing the health and security for PC's and Apple Computers. This acquisition also broadens iYogi's access to key markets through Clean Machine's existing partnerships. Larry Gordon's past experience and successful track record will accelerate iYogi's expansion through his focus on global alliances.
Commenting on the acquisition of Clean Machine Inc., Uday Challu, CEO & Co-founder of iYogi, said,

"This acquisition will help iYogi to enhance our customer experience and extend our market reach to the millions of consumers that are challenged by the increasingly complex technology environment. Clean Machine's proactive maintenance and management of PCs in home and small business environment will be our launch platform for building the next generation of managed services for consumers."

"We are delighted to have Larry spearheading partnerships and global alliances for iYogi. His incredible experience in marketing, sales and building global alliances will help forge partnerships with retailers, multiple service operators, software publishers, original equipment manufacturers (OEM) and other such companies that are at the frontlines for managing tech support issues for consumers and small businesses",

added Challu.

With more than 20 years of experience, Larry Gordon has played a variety of strategic roles in marketing, sales and building alliances. Larry was the Executive Vice President at Capgemini and Kanbay. He was also VP of Global Marketing for Cognizant (Nasdaq: CTSH), a leader in global IT services and Director of Marketing for New York based Information Builders.

"I am excited to join a company that shares a common mission to Clean Machine in creating a global brand for delivering the best technical support to consumers and small businesses. We also share a common approach of utilizing highly skilled talent with leading edge tools, thereby delivering services at incredible price-points, with high margins for our partners",

said Larry Gordon, the newly appointed President of Global Channel Sales at iYogi.

ABOUT IYOGI

Headquartered in Gurgaon, India with offices in New York, USA, iYogi provides personalized computer support for consumers and small businesses in United States, United Kingdom, Canada and Australia. IYogi's 24/7 phone and remote technical assistance, spans across a comprehensive range of technologies we use every day from a wide range of vendors. Utilizing its proprietary technology iMantra , and highly qualified technicians, iYogi delivers amongst the highest benchmarks for resolution and customer satisfaction. iYogi is privately held and funded by SAP Ventures, Canaan Partners, and SVB India Capital Partners. iYogi was recently awarded the Red Herring Global 100 Award, recognizing it as one of the 100 most innovative private companies driving the future of technology. For more information on iYogi and a detailed list of technologies supported, visit: www.iyogi.net.

ABOUT CLEAN MACHINE

Clean Machine Inc. is a NJ-based and incorporated company that helps consumers and small business owners easily manage and protect their computing environments safely and cost effectively. The company is has a unique, powerful and inexpensive PC concierge service. Specifically, each customer is assigned a highly-trained tech concierge who remotely examines their computer system on a scheduled and very secure basis. The PC concierge will immediately fix software-based problems and prevent new threats to the customer's computing environment including offensive pop-ups, browser redirects and slow performance, and then provides a detailed report. Clean Machine's proprietary Radar(TM) technology (Remote Access Detection Audit and Repair) allows its expert technicians to remotely resolve any problems, eliminating the need for customers to go through the frustrating process of speaking with a tech support expert, and still having to do the work themselves. In other words, the Clean Machine PC concierges do it all. For more information on Clean Machine please visit www.pccleanmachine.com.

iYogi Awarded Red Herring Top 100 Global Company

2009-01-29T06:10:00.000-08:00

Recognizing the first, global, direct to consumers and small business technical support service from India

New York, January 21st, 2009 - iYogi (www.iyogi.net), today announced that it has been awarded as one of the Red Herring Top 100 Companies. Red Herring Top 100 Global Companies are chosen from winners and finalists of the previous Red Herring Top 100 Companies from North America, Europe and Asia Red Herring Top 100 Companies. Winning and finalist companies from the previous three years are were eligible for this outstanding award. Out of 1,800 successful and highly eligible companies, the Red Herring editorial team deployed a detailed process to drill-down the best companies first to 200 finalists, then to the top 100 winners of this global award. Evaluations were made on both quantitative and qualitative criteria, such as financial performance, innovation, management, global strategy, and ecosystem integration. The announcement of the winners was made at the Red Herring 100 Global, which took place in San Diego from January 14-16, 2009. Present among the finalists were elite executives and venture capital leaders from around the world.

"We were so pleased to announce iYogi as a Red Herring Top 100 Global Company," commented Red Herring publisher Alex Vieux."

"iYogi has proven to be a company excelling in their industry and its ripples have turned into waves. It was difficult for us to narrow down, but we are pleased to have included iYogi in our list of promising companies. We look forward to the changes it makes to its industry in the future".

"iYogi set out to introduce a new kind of service that would change the way technical support is delivered to consumers and small businesses. We are proud to be recognized by Red Herring's editorial team for our innovation and dedication to solve everyday problems faced by millions of consumers who are challenged by the increasingly complex computing environment," commented Uday Challu, CEO, iyogi.
iYogi delivers technical support services directly to consumers and small businesses and is the first, global, technical support brand based out of India. The company offers its customers an unlimited, annual service subscription for $139.99 per desktop that includes support for a wide range of technologies, including PC hardware Microsoft Windows Operating System, software applications, peripherals and multifunctional devices. iYogi recently launched Support Dock, a comprehensive desktop application suite with PC recovery, data backup, anti-virus and spyware removal , PC optimization, and home networking tools. Small businesses are serviced by iYogi's dedicated services group offering managed IT services enabling owners to increase productivity and maximize their return on investment.

About Red Herring

Red Herring is a global media company, which unites the world's best high technology innovators, venture investors and business decision makers in a variety of forums: a leading innovation magazine, an online daily technology news service, technology newsletters and major events for technology leaders around the globe. Red Herring provides an insider's access to the global innovation economy, featuring unparalleled insights on the emerging technologies driving the economy. More information about Red Herring is available on the Internet at www.redherring.com.

About iYogi

iYogi delivers live, comprehensive, 24/7 technical support services directly to consumers and small businesses and is the first, global, technical support brand based out of India. Providing an annual unlimited subscription to technical support, iYogi now boasts of more than 50,000 customers. The company employs 600 professionals servicing customers in the U.S., U.K., Canada, Australia and fast expanding to 12 new geographies across the globe. iYogi's resolution rate of 86 percent and customer satisfaction rate of 95 percent are amongst the highest published benchmarks in the industry. For further information, please visit - www.iyogi.net.

iYogi Contact:

Vishal Dhar
iYogi, Inc.
Phone: 212-229-0901
Email: vishal@iyogi.net

Red Herring Contact:

Anam Alpenia
Red Herring, Inc.
Phone: 650-428-2900
Email: aalpenia@redherring.com Yvonne Caprini
Logistics Manager
Red Herring, Inc.
Phone: 1 650 428 2900 x 410
Email: ycaprini@redherring.com

RED HERRING AWARDS IYOGI FOR THE 2008 RED HERRING ASIA AMERICA 100

2008-12-15T04:44:00.000-08:00

Award Recognizes the 100 “Most Promising” Asian Companies Driving the Future of Technology

Silicon Valley, CA, Dec 9th, 2008— Red Herring today announced that iYogi is a winner of the Red Herring 100 Award, a selection of the 100 most innovative private technology companies based in Asia.

IYogi delivers technical support services directly to consumers and small businesses and is the first, global, technical support brand based out of India with more than 50,000 customers. The company offers consumers an unlimited, annual subscription service for $119.99 per desktop that includes support for a wide range of technologies, including PC hardware, Microsoft Products Support, Windows Operating systems, Computer Support, Software applications, MP3 players, Networking devices, Digital camera, Printers and scanners etc.

The Red Herring editorial board diligently surveyed the entrepreneurial scene throughout Asia and identified the top 100 out of more than 1,000 closely evaluated companies that are leading the next wave of innovation.

“Our winners and Finalists demonstrate that Asia is increasingly becoming a leader in innovation, contrary to common stereotypes", said Joel Dreyfuss, editor-in-chief of Red Herring. " It was tough to choose just the top 100 finalists from such a large list of excellent contenders, and we are very happy with the quality of the companies we selected as finalists."

“We believe consumers and small business owners should have low-cost access to the highest quality support available on the planet", said Uday Challu, CEO of iYogi. “We are thrilled that our innovative approach to solving everyday technology problems for consumers and our managed services for small businesses has been recognized by Red Herring’s keen-eyed leadership. We are continuously innovating in adding new services that includes PC recovery, anti-virus, anti-spyware, data back-up and PC optimization in providing the best tech support experience for our customers”, adds Uday.

The 100 winning companies have been announced at the Red Herring Asia event in Hong Kong. The CEOs of the winning start ups presented their innovative ideas and technologies to an audience of leading entrepreneurs, financiers, and corporate strategists at the event at the Hong Kong, JW Marriott Hotel earlier this week.

About iYogi

iYogi is the first direct-to-consumer and small business technical support service from India. Providing an annual unlimited subscription to technical support, iYogi now boasts of more than 50,000 customers. The company employs 600 professionals servicing customers in the US, UK, Canada, Australia and fast expanding to 12 new geographies across the globe. iYogi’s resolution rate of 87 percent and customer satisfaction rate of 93 percent are amongst the highest published benchmarks in the industry. For further information, please visit www.iyogi.net.

iYogi Contact

Vishal Dhar
President Marketing, iYogi Inc.
Phone: 212 229 0901
Email: vishal@iyogi.net

How to Verify That the Client Can Contact Backend Server and Backend Services Through UUID

2008-11-18T01:15:00.000-08:00

By default, the EPM (port 593) is not published. Therefore, the following samples are of limited use. However if the EPM is published, the following commands can be used.
How to Test the EPM
Syntax:
RpcPing –t ncacn_http –s ExchangeMBXServer -o RpcProxy=RpcProxyServer -P "user,domain,password" -I "user,domain,password" -H 1 –F 3 –a connect –u 10 –v 3 –B msstd:server_certificate_subject
How to Test the Store UUID
Syntax:
RpcPing –t ncacn_http –s ExchangeMBXServer -o RpcProxy=RpcProxyServer -P "user,domain,password" -I "user,domain,password" -H 1 –F 3 –a connect –u 10 –v 3 –f a4f1db00-ca47-1067-b31f-00dd010662da,0 –B msstd:server_certificate_subject

MS Mail Service Is Not Available When You Create a New Profile

2008-11-12T20:43:00.000-08:00

If you create new account in MS Outlook and your Microsoft Mail services not available. To resolve this problem get Outlook Support and Follows the below given steps:-

You can manually add MS Mail as a mail service through the Inbox Setup Wizard. To install the MS Mail service:
1. On the Start menu, point to Settings, and then click Control Panel.
2. Double-click Mail or Mail and Fax.
3. Click Show Profiles, and then click Add.
4. Click Manually configure information services, and then click Next.
5. Type a name for your mail profile, and then click Next.
6. In the Properties dialog box, click Add.
7. Click Microsoft Mail, and then click OK. After you follow these procedures, configure the mail service with the path to your mail server and other information that is specific to your mail system.
Microsoft Exchange Se12rver and Internet E-mail are also not listed in the Inbox Setup Wizard.

Description of the 2007 Office hotfix package: July 7, 2007

2008-11-07T01:14:00.000-08:00

In This session i describes the Microsoft Office Outlook 2007 issues that are fixed in the 2007 Microsoft Office hotfix package that is dated July 7, 2007.
This Post describes the following items about the hotfix package:
• The issues that the hotfix package fixes.

Issues that this hotfix package fixes

This hotfix package fixes the following issues:
• In Outlook 2007, the View.DisplayedDates property does not work.
• In Outlook 2007, the CalendarViewMode property does not work.

Hotfix information
A supported hotfix is available from Microsoft. However, this hotfix is intended to correct only the problem that is described in this article. Apply this hotfix only to systems that are experiencing this specific problem. This hotfix might receive additional testing. Therefore, if you are not severely affected by this problem, we recommend that you wait for the next software update that contains this hotfix.

If the hotfix is available for download, there is a "Hotfix download available" section at the top of this Knowledge Base article. If this section does not appear, contact Microsoft Customer Service and Support to obtain the hotfix.

Note If additional issues occur or if any troubleshooting is required, you might have to create a separate service request. The usual support costs will apply to additional support questions and issues that do not qualify for this specific hotfix. For a complete list of Microsoft Customer Service and Support telephone numbers or to create a separate service request, visit the following Microsoft Web site:
http://support.microsoft.com/contactus/?ws=support

Note The "Hotfix download available" form displays the languages for which the hotfix is available. If you do not see your language, it is because a hotfix is not available for that language.

How To Share Large Files Without Attaching Them

2008-11-03T21:53:00.000-08:00

I am going to discuss about how to send large file via email. It is also provide Outlook Support for sending large email file. I realized that a lot of people are trying to send some pretty large files through e-mail. Putting any issues with your e-mail service provider’s limits on large messages aside, sending large attachments through e-mail is still a bad idea for a number of reasons:

* Your recipients might not be able to receive your large files: While your e-mail server may allow you to send a large attachment, your recipient’s e-mail server might reject the message.
* Your e-mail might put your recipients’ mailbox over quota: Sending a large attachment in e-mail might put your recipient’s mailbox over the maximum amount of e-mail data they can have in their mailbox, preventing them from receiving other messages.
* Your e-mail might put your own mailbox over quota: Since each e-mail you send is retained in your sent items folder, sending large attachments to other people counts against your mailbox quota as well, which could put you over your own quota and prevent you from receiving e-mail.
* Attachment Bloat: When a file is attached to e-mail, it has to be encoded to be sent in the e-mail. This encoding process causes attached files to become 1.37 times larger than they were on your computer. For example, if you send a 10MB file through e-mail, you’ll actually send 13MB of data.
* As soon as you send it, your files will probably be out of date: It often happens that you send a file and as soon as you send it, you realize you forgot to add that one important sentence or to make that one change. Once you’ve sent it, it is too late to make an update. Your recipients’ copies will always be stale. In addition, by sending out your files as attachments, you are creating additional copies which may take on a life of their own.

Fortunately, there are a lot of alternatives for sending files to people over the Internet which avoid these problems while making sure your files get to the destination safely and securely. Depending on the type of files you want to send, the following are some of the options available to you.

All of these alternatives basically boil down to:

Put your files in a shared location and then send a link.

Sending E-mail Inside Your Organization/Company

Sharing files with others inside your organization can be accomplished in a number of ways.
Documents: Use SharePoint

If your organization uses Office SharePoint Server and provides you with a My Site you can upload your files to your My Site’s Shared Documents library, and then include a link to the file in your e-mail message. Even if your organization doesn’t provide a My Site for you, there still may be a SharePoint document library where you can upload the file and send a link. (Ask your resident IT Professional if you have a SharePoint Site you can use.)

A side benefit is that if your recipients will always have access to the latest version, instead of a stale attachment.

Copying a link from SharePoint can be a little tricky. When you have the SharePoint document library to which you’ve uploaded your file open, right click on the link to the document, and select Copy Shortcut. Then you can paste the shortcut into your e-mail and send it.

Documents: No SharePoint? Use a Shared File Server

If your organization doesn’t have SharePoint, you may have a shared file server or other location where you can copy the file and allow others to access the file without needing to send it through e-mail.
Sending Personal E-mail (i.e. outside your organization/company)

If you want to send files to people outside your organization, or you use Outlook at home or school, there are lots of other ways to share files, depending on the type of file.
Documents: Use an Office Live Workspace or Windows Live SkyDrive

If you don’t have SharePoint in your organization or are using Outlook outside of work, you can get some of the benefits of SharePoint by signing up for a free Office Live Workspace. With a Workspace, you can access and store files for yourself or share documents with other people and collaborate directly in your Workspace.

If you don’t need the full power of a Workspace, consider using a file sharing website that lets you upload any file and share those files with other people. For example, using Windows Live SkyDrive you can upload up to 5GB of files for yourself, to share with other people, or share with everyone.
Pictures: Use Photo Sharing Sites

If you are sending pictures to someone, consider resizing those pictures before you send them. With modern digital cameras, each picture can be 3MB or more when you download them from your camera. Consider reducing the size of your pictures and then sending them through e-mail. You can find out more information on how to have Outlook automatically resize your pictures for you on Office Online.

If you don’t want to resize your pictures, you can use any number of photo sharing websites where you can upload your pictures and then send a link to them in an e-mail message. For example, you could use Windows Live Spaces, Flickr, or SmugMug.
Videos: Use Video Sharing Sites

With video files, I highly recommend uploading video clips to a video sharing website or a general file sharing website. If your video is something you wouldn’t mind anyone seeing, you could upload it to a video sharing website like MSN Video or YouTube. If you want to keep your video private, consider treating the video like a document and using a method described in the Documents section above.

These are just some of the options you have for sending files to other people instead of attaching them to an e-mail. When you use one of these alternative ways to share files with your friends, family, or colleagues you help them keep your mailbox and theirs clean, and you can be sure that your file will be available no matter what service or program your e-mail recipients are using.

McGraw-Hill Construction to Release 2009 Outlook Report in DC, Oct. 22-23

2008-10-14T03:32:00.000-07:00

Conference will unveil the construction outlook for the year ahead, as well as key insights on trends for building products, players, and green building

NEW YORK, Oct 13, 2008 /PRNewswire via COMTEX/ -- The McGraw-Hill Construction Outlook 2009 Industry Forecast and Trends Executive Conference, a mainstay for construction business planning, will take place at the Capital Hilton in Washington, DC, on October 22-23. The 70th annual conference, attended by more than 400 design and construction industry executives, is the forum for the release of the highly anticipated Construction Outlook report. This closely watched report, authored by Robert A. Murray, vice president of economic affairs for McGraw-Hill Construction, details the construction forecast for the year ahead.
"In a time of economic uncertainty, the demand for industry intelligence and credible information is even greater than in past years. With unprecedented headlines coming at us daily, if not hourly, this year's conference promises to be even more critical to our business decisions than any year in recent memory," said Norbert W. Young, FAIA, president of McGraw-Hill Construction. "McGraw-Hill Construction knows the design and construction industry and can provide the kind of insight our customers and colleagues need. This year's conference registration is exceptionally high, further validating the need for this information in planning for the year ahead," he added.
This year, the conference will also unveil a new report that analyzes industry trends for building products and industry players. In addition, the conference will provide a preview of the 2009 Green Outlook: Trends Driving Change, a first-of-its-kind outlook report on market size, trends and opportunity across green building sectors and regions.
Mr. Murray will present the 2009 Executive Construction Outlook results during the concluding session on October 23. Other illuminating speakers at the conference include:
-- Kermit Baker, Ph. D., Hon. AIA, Chief Economist, The American Institute of Architects
-- Harvey Bernstein, Vice President, Industry Analytics, Alliances & Strategic Initiatives, McGraw-Hill Construction
-- Tucker Carlson, Senior Campaign Correspondent, MSNBC
-- Rick Fedrizzi, President, CEO and Founding Chairman, U.S. Green Building Council

-- Michael Mandel, Chief Economist, BusinessWeek
-- John Moebes, AIA NCARB, Director of Construction, Crate and Barrel
-- John Mothersole, Principal, Industry Practices, Global Insight
-- Michael Rogers, Futurist-in-Residence, The New York Times

For more information or to register, visit http://construction.com/events/outlook2009/. Attendees can earn 6 AIA continuing education credits.
The Outlook 2009 Executive Conference is produced by McGraw-Hill Construction. The premier sponsor is AT&T, and other sponsors include the American Institute of Steel Construction Inc. and Computer Methods International Corp. (CMiC).
About McGraw-Hill Construction
McGraw-Hill Construction connects people, projects and products across the design and construction industry. For more than a century, the Company has remained North America's leading provider of construction project information, plans and specifications, product information, industry news, and industry trends and forecasts. In print and online, the Company offers a variety of tools, applications, and resources that easily integrate with its customers' workflows. Backed by the power of Dodge, Sweets, Architectural Record, Engineering News-Record (ENR), GreenSource and 11 regional publications, McGraw-Hill Construction serves more than one million customers within the $4.6 trillion global construction community. To learn more, visit www.construction.com.
About The McGraw-Hill Companies
Founded in 1888, The McGraw-Hill Companies (NYSE: MHP) is a leading global information services provider meeting worldwide needs in the financial services, education and business information markets through leading brands including Standard & Poor's, McGraw-Hill Education, BusinessWeek and J.D. Power and Associates. The Corporation has more than 280 offices in 40 countries. Sales in 2007 were $6.8 billion. Additional information is available at www.mcgraw-hill.com.
SOURCE McGraw-Hill Construction

http://www.construction.com

Copyright (C) 2008 PR Newswire. All rights reserved End of Story
Comtex
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5:28 AM today U.S. stock futures point to further gains after Monday's surge
4:09 AM today SABMiller says beer volumes inch up, gives cautious outlook
2:30 AM today Japan eases regulations on share buybacks

Outlook 2002 Product Description

2008-09-24T05:20:00.000-07:00

Outlook version 2002 makes working with e-mail, tasks, contacts, and appointments more intuitive without requiring users to learn new ways of accomplishing their tasks or spend time searching for the right tools. A variety of security enhancements have been included in Outlook version 2002 to help users feel more secure when working with e-mail. Setup and configuration have been made simpler with such enhancements as single-integrated e-mail mode, customization enhancements in the Custom Installation Wizard, and a simplified interface for setting up e-mail accounts.

New features include AutoComplete Addressing: As a user enters an e-mail address, Outlook automatically recognizes it and completes the name based on previously sent e-mail to the recipient. Users can also now access e-mail from their Hotmail accounts (or other Internet mail providers) directly from within Outlook. Users with multiple e-mail accounts can choose on a per-message basis what account to use to send their message. With Word as the default e-mail editor, users can take advantage of the smart tags that are available in Word (including AutoCorrect, paste options, address, name, date, or customizable smart tags). Smart tags are context-sensitive buttons that give users the options and information they need at the time they need them.

Users can now easily change between different mail formats on the fly and on a per-message basis. By giving users the option to switch between HTML, rich text, or plain text, they can more easily format their message so that the recipient can have the best viewing experience. Mailbox Cleanup allows users to view the size of their mailbox, search for files by size or by age, and then delete, move, or archive those files to clear up space. Exchange users can also automatically be notified when they are approaching their mailbox size limit and choose from the above options for cleaning up their mailbox. And Outlook can now automatically clean up plain text e-mail formatting that often contains extra line breaks that make the message difficult to read. Outlook automatically removes the extra line breaks (an option exists to turn this off as well) when a user opens an e-mail message, previews the message in the preview pane, or prints the message so that it is easier to read.

Videos - Hanuman.com

2008-09-17T20:40:00.000-07:00

Videos - Hanuman.com

The Benefits of Microsoft Outlook

2008-09-12T01:23:00.003-07:00

Microsoft Outlook is great when you are using a traditional email address from your ISP. However, it is not so great if you are using a web based email address and you are using Vista. It seems pretty confusing, and it is, because before Vista people had no problems at all linking their web based email addresses like hotmail, AOL, and Gmail to their Outlook Express. However, the new Outlook and Vista do not work that way so you will need to keep that in mind. Some people find that Outlook 2007 training is worthwhile in order to learn a little more about the process and what all has been changed. More than likely you will appreciate the time and effort you put into taking Vista training and Outlook training because it will prepare you to use these programs effectively. So many changes have been made that without training you will feel completely lost the first fewer days.
There are many benefits to programs like Microsoft Outlook, but you should look at the software and consider what is in your best interest to install. For example, if you install the Office 2008 suite you will need to take tutorials on the 2008 editions of all the programs, but Word 2007 training would not help you very much. As a result it is important to understand what programs you will install and the ones you will use the most.
Most people like Microsoft Outlook because it allows them to keep copies of their sent and received messages for a long period of time. Also, it is easy to use Outlook because you can simply begin typing in a contact's name and their email address appears in the box. It is so easy to use and convenient and that is why so many people like it.
Of course, there are other benefits to Outlook as well. You can search all of your information really easy and fast. You will also appreciate the calendar where you can manage your information and your daily activities and events. It is easy to manage your shared information as well. There are also features to prevent malicious sites and junk email.
These are just a few of the benefits of Outlook. If you have been using a web based email program you will certainly enjoy the benefits of Microsoft Outlook.
Caitlina Fuller is a freelance writer. Some people find that Outlook 2007 training is worthwhile in order to learn a little more about the process and what all has been changed. More than likely you will appreciate the time and effort you put into taking Vista training and Outlook training because it will prepare you to use these programs effectively.

The Benefits of Microsoft Outlook

2008-09-12T01:23:00.001-07:00

iYogi Computer Repair, PC Repair Support Video

2008-08-31T22:25:00.001-07:00

How to create distribution list

2008-08-28T04:14:00.000-07:00

A distribution list, also known as a mailing list, is a collection of email addresses. You can use distribution lists to send an email message to several people at one time. The list can contain a few addresses, or many.

All email systems at Indiana University provide ways to create, manage, and send to distribution lists. For example, you may use Exchange mailing lists to send mail to a group of people. For more information, see How do I send an email message to a group of people? Note that the commands, options, and capacities vary on each system. Furthermore, lists housed on specific systems are unavailable for shared use on other systems. It post provides Outlook Support for creating distribution list and how to manage distribution list. The following method is used to do it.

Create a distribution list using names in the Address Book

On the File menu, point to New, and then click Distribution List.
In the Name box, type a name.
Click Select Members.
In the Show names from the list, click the address book that contains the e-mail addresses you want in your distribution list.
In the Type name or select from list box, type a name you want to include. In the list below, select the name, and then click Members. Do this for each person you want to add to the distribution list, and then click OK.

If you want to add a longer description of the distribution list, click the Notes tab, and then type the text.

The distribution list is saved in your Contacts folder by the name you give it.

Create a distribution list by copying names from an e-mail message

In the e-mail message you want to copy the names from, select the names in the To or Cc box (To, Cc, and Bcc boxes: A message is sent to the recipients in the To box. Recipients in the Cc (carbon copy) and Bcc (blind carbon copy) boxes also get the message; however, the names of the recipients in the Bcc box aren't visible to other recipients.).
On the Edit menu, click Copy.
On the File menu, point to New, and then click Distribution List.
In the Name box, type a name for the distribution list.
Click Select Members.
In the Add to distribution list list, right-click, and then click Paste on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).

Turn an Outlook item into another type of item

2008-08-04T07:20:00.000-07:00

You can also view an animated version of this procedure, Animation. I am discussing how to turn an Outlook item into another type. You can get outlook support through this post. I hope it is useful for the outlook users.
Has this happened to you? You've had a lengthy e-mail conversation and now you realize a face-to-face meeting is necessary. Instead of creating a new meeting request and then copying and pasting text from the e-mail message, you can use the Outlook AutoCreate feature to quickly create a meeting request and capture all the information in your e-mail thread. And best of all, AutoCreate lets you convert any item into an item of another type, such as a contact into a task or a note into an appointment.
Turn an Outlook item into another type of item
1. Drag the message onto the Calendar icon on the Outlook Bar.
2. Enter the location for the meeting, and then make any changes and select any additional options you want on the Appointment tab. (Relevant information from the message has already been added to fields in the new meeting request. The entire message appears in the meeting text box.)
3. On the Actions menu, click Invite Attendees.
4. Enter a name or names in the to box.
5. Click Send.
That's it. You've turned an e-mail message into a meeting. Now that you know how easy it is to use AutoCreate, see what other kinds of items you can create from existing items.
Note If you prefer menu commands, you can select the item and then click Copy to Folder on the Edit menu to create a new item.

How AutoRecover and AutoSave work

2008-07-29T03:12:00.000-07:00

The AutoRecover option (in these Microsoft Office programs: Word, Excel, PowerPoint, Publisher, and Visio) and AutoSave option (in Microsoft Office Outlook) can help you avoid losing work in two ways:
• Your data is automatically saved If you enable Auto Recover or AutoSave, your file (such as a Microsoft Office Word document) or item (such as an Outlook Support and Outlook e-mail message) is automatically saved as often as you want. Therefore, if you have been working for a long time but forget to save a file or if your power goes out, the file you have been working on contains all or at least some of the work you have done since you last saved it.
• Your program state is automatically saved In Microsoft Office Excel, Microsoft Office Outlook, Microsoft Office PowerPoint, and Microsoft Office Word, there is an additional benefit to enabling AutoRecover or AutoSave. In these programs, if you enable this option, some aspects of the state of the program are recovered when the program is restarted after it closed abnormally.
For example, you are working on several Excel workbooks at the same time. Each file is open in a different window, with specific data visible in each window. In one of the workbooks, a cell is selected to help you keep track of which rows you already reviewed, and then Excel crashes. When you restart Excel, it opens the workbooks again and restores the windows to the way they were before Excel crashed.
Although not every aspect of your program's state can be recovered, in many cases, the Recovery feature can help you recover more quickly.

Microsoft Outlook 2000 Web Feature

2008-07-23T01:17:00.000-07:00

Managing Communications on Your Intranet

Microsoft Outlook 2000 provides the following ways to manage information from the Internet or your intranet. It provides best Outlook Support to Handle Email services on outlook. Users can use the Contacts folder to do the following:

Keep track of contacts’ Web sites.
Open the Web history folder from within Outlook 2000.
Share a catalog of Web sites in a public folder.

Browse Web pages in Outlook

In Outlook 2000, you can select a Web page from the Favorites menu or use the Web toolbar to enter a URL and display a Web page in Outlook. Or you can send the Web page that you are currently viewing in Outlook as the body of an e-mail message by clicking Send Web Page by E-Mail on the Actions menu

System Policy Tip If you do not want your users browsing the Web from Outlook 2000, you can disable commands on the Web toolbar by using a system policy. In the System Policy Editor, disable the commands in the Microsoft Outlook 2000\ Disable items in user interface\Predefined category that you do not want available to your users. For more information, see Using the System Policy Editor.

Create home pages for folders

Because you can view Web pages in Outlook 2000, it is easy to create a home page for a public folder. A folder home page can be used to provide the following:

Information about the purpose and use of a public folder.
A primary or secondary customizable view of the folder contents.

To add a folder home page in Outlook 2000

In the Outlook Folder list, right-click the folder, and then click Properties.
In the Properties dialog box, click the Home Page tab.
Select all the options that you want to set up the home page.

System Policy Tip You can specify folder home pages for your users by setting a system policy. You can also disable folder home pages through a system policy. In the System Policy Editor, set the policies in the Microsoft Outlook 2000\Miscellaneous\Folder Home Pages for Outlook special folders category to specify folder home pages options for your users. For more information, see Using the System Policy Editor.

How to Show or hide ScreenTips

2008-07-17T08:40:00.000-07:00

ScreenTips are small windows that display descriptive text when you rest the pointer on a command or control.

Enhanced ScreenTips are larger windows that display more descriptive text than a ScreenTip and can have a link to a Help topic. Enhanced ScreenTips are available in the following 2007 Microsoft Office system programs: Access, Excel, PowerPoint, and Word.

In the following 2007 Microsoft Office system programs: Access, Excel, PowerPoint, or Word

Click the Microsoft Office Button, and then click Access Options, Excel Options, PowerPoint Options, or Word Options.
Click Popular.
Under Top options for working with Access, Top options for working with Excel, Top options for working with PowerPoint, or Top options for working with Word in the ScreenTip style list, click the option that you want:

Show feature descriptions in ScreenTips This option turns on ScreenTips and Enhanced ScreenTips. This is the default setting.
Don't show feature descriptions in ScreenTips This option turns off Enhanced ScreenTips. You still see ScreenTips.
Don't show ScreenTips This option turns off ScreenTips and Enhanced ScreenTips.

In the following 2007 Microsoft Office system programs: Visio, InfoPath, OneNote, Publisher, SharePoint Designer, or Outlook Support

On the Tools menu, click Customize.
Click the Options tab.
Under Other, select or clear the Show ScreenTips on toolbars check box.

In Microsoft Office Project 2007

On the Tools menu, point to Customize, and click Toolbars.
On the Options tab, under Other, select or clear the Show ScreenTips on toolbars check box.

How to Change the order of folders in the Navigation Pane

2008-07-08T05:56:00.000-07:00

Folders in the Mail Folders section of the Navigation Pane are listed alphabetically, which cannot be changed. But in Favorite Folders you can add as many folders as you like and arrange them in any order. The high visibility position at the top of the Navigation Pane makes Favorite Folders a great place for high priority folders. You can duplicate any of the mail folders in the Navigation Pane and, if you add enough folders to Favorite Folders, it can expand and become your main entry point to your mail folders.

If your other Microsoft Office Outlook folders, such as Calendar or Contacts, become less visible, you can always rely on the folder buttons at the bottom of the Navigation Pane to access your items in those folders

Try customizing Favorite Folders and find out if its flexibility enables you to arrange your mail folders the way that you want. For more options, see Customize the Navigation Pane. I hope that it is helpful for Outlook Support and given some steps to add or remove folder in favorite folder and rearrange favorite folder…

How to locate missing .msi files

2008-07-02T05:24:00.000-07:00

An .msi file is a database of all the files, settings, and configuration information for the associated application. When you install Office on your computer, the .msi file is saved in a hidden folder. Without this file, Windows Installer cannot update your configuration, install optional features, or apply software updates. Office cannot be installed, repaired, or updated if the .msi file is not found.
Why is the .msi file missing?
The most likely reason for Windows Installer to require the installation CD is because the saved version of the .msi file for Office has been inadvertently or deliberately deleted from your computer. It is also possible that the file is damaged or corrupted.
Occasionally, changing the drive letters associated with partitions on your hard disk can cause this problem to occur — such as changing drive C: to a different letter or moving the hard disk drive from one computer to another. Other possible causes are a damaged or corrupted hard disk or registry file.
What to do when prompted for a missing .msi file
If you are prompted for the location of a missing .msi file, you must provide the original installation CD used to install Office on your computer.
1. Make sure that you have inserted your Office installation CD into the CD drive of your computer.
If you installed Office from a network, browse to the network location from which you installed Office.
2. Click Retry.
In most cases, these steps should resolve the problem and Office can complete the installation and configuration of the needed component.
Office 2003, Office XP, and Office 2000 provide the Detect and Repair command. You can find the Detect and Repair command on the Help menu of almost all Office programs. Using this command corrects identifiable problems such as missing files, corrupt files, registry omissions, or damaged registry entries. It replaces the .msi file if it was deleted, damaged, or is the wrong version. Using the Detect and Repair command usually requires you to provide the installation CD for the version of Office currently installed on your computer.
How to prevent similar problems in the future
To help avoid this problem in the future, use the following guidelines:
• Do not delete hidden folders or files from any drives on your computer.
• Do not move drives or change their disk identifier (for example, C: to D:).
• Install all needed applications as Run from My Computer instead of using Install on Demand (available from custom installation within Setup).
• Occasionally run the Windows Disk Defragment program to repair cross-linked files, recover lost clusters, and remap bad sectors on your hard disk. Any data present in a bad portion of the hard disk is usually lost and commonly associated with physical damage to the disk. This is most likely the result of high-vibration environments, such as the computer being struck, dropped, or kicked.
If you have Microsoft Windows XP as your operating system, consider using the System Restore option to restore your system to a previous configuration. Consult the Help and Support option of Windows XP for more information on System Restore. You can go for Computer Help and Outlook Support

Link Outlook contacts to an Access database

2008-06-26T03:59:00.000-07:00

You can quickly copy or link to your Outlook contacts in an Access database, enabling you to work with your Outlook contacts in an Access database. Your Access data is kept up to date with changes to Outlook contacts, and vice versa, if you choose to link contacts to Access.

1. Open Access and start a new, blank database or open an existing database.

2. Do one of the following:

§ On the File menu, point to Get External Data, and then click Import.

§ On the File menu, point to Get External Data, and then click Link Tables.

Note If you link Outlook data to Access, any items updated in Outlook are automatically updated in Access.

3. In the Link or Import dialog box, in the Files of Type list, click Outlook.

If you have more than one Outlook profile, you are prompted for which profile to use.

4. In the Import Exchange/Outlook Wizard, select the folder or address book that contains the contacts that you want, and then click Next.

1. Expand the top mailbox folder.

2. Select the folder that contains the contacts that you want to export.

When you complete the wizard, the Outlook data is placed into an Access table.

5. Follow the instructions on your screen.

I want to share my experience with Outlook Support, Email Support and Fix Email problems Online

Create a message using stationery

2008-06-20T05:11:00.000-07:00

Click Inbox.
Do one of the following:
If you're using Outlook in the Corporate or Workgroup configuration, on the Actions menu, point to New Mail Message Using, and then click the stationery you want to use.If the stationery you want is not listed, click More Stationery, and in the Stationery list, click the one you want to use.
If you're using Outlook in the Internet Only configuration, on the Actions menu, point to New Mail Message Using, and then click More Stationery. In the Stationery list, click the one you want to use.
You can add more stationery choices to Outlook if you have Internet access. Click Get More Stationery in the Select a Stationery dialog box to connect to the Microsoft Office Online site and download more stationery.
If you can't find stationery that suits your needs, you can customize existing stationery, create your own, or use stationery that someone else sends in a message you receive.
If there's a stationery style that you'd like to use for the e-mail you send every day, you can change your e-mail settings so that all your new messages are sent with that stationery.
The HTML message format also lets you enhance messages using formatted text or a structured layout. For more information, read Create stylish and decorative e-mail in Outlook using HTML.
Note While many popular e-mail programs besides Outlook 2000 — such as Outlook 98, Outlook Express 4.0, Eudora 4.0, and Netscape Messenger 4.0 — understand HTML messages, some do not. For more information about sending HTML messages, read choose the best Outlook message format for a recipient.
For more use follow
Outlook Support
Email Support

Methods of verifying a password over a network

2008-06-15T23:29:00.000-07:00

A variety of methods have been used to verify passwords in a network setting:

Simple transmission of the password

Passwords can be vulnerable to interception (i.e., "snooping") while being transmitted to the authenticating machine or person. If the password is carried as electrical signals on unsecured physical wiring between the user access point and the central system controlling the password database, it is subject to snooping by wiretapping methods. If it is carried as packetitzed data over the Internet, anyone able to watch the packets containing the logon information can snoop with a very low probability of detection.

An example of cleartext transmission of passwords is the original Wikipedia website. When you logged into your Wikipedia account, your username and password are sent from your computer's browser through the Internet as cleartext. Anyone could read them in transit and thereafter log into your account. More recently, Wikipedia has offered a secure login option, which, like many e-commerce sites, uses the SSL (TLS) cryptographic protocol to eliminate the cleartext transmission. But, because anyone can gain access to Wikipedia (without logging in at all), and then edit most articles, it can be argued that there is little need to encrypt these transmissions. Other websites (eg, banks and financial institutions) have quite different security requirements, and cleartext transmission of anything is clearly insecure in those contexts.

Another example of transmission vulnerability is email. Emailed passwords may be read by anyone with access to the transmission medium. Using client-side encryption will only protect transmission from the POP server to the client. Previous or subsequent relays of the email will not be protected and the email will be stored on multiple computers in cleartext.

Transmission through encrypted channels

The risk of interception of passwords sent over the Internet can be reduced by, among other approaches, using the Transport Layer Security (TLS, previously called SSL) feature built into many Internet browsers. Most browsers display a closed lock icon when TLS is in use. See cryptography for other ways in which the passing of information can be made more secure.

Hash-based challenge-response methods

Unfortunately, there is a conflict between stored hashed-passwords and hash-based challenge-response authentication; the latter requires a client to prove to a server that he knows what the shared secret (i.e., password) is, and to do this, the server must be able to obtain the shared secret from its stored form. On Unix-type systems doing remote authentication, the shared secret usually becomes the hashed form and has the serious limitation of exposing passwords to offline guessing attacks.

Zero-knowledge password proofs

Rather than transmitting the password, password-authenticated key agreement systems can perform a zero-knowledge password proof, which proves knowledge of the password without exposing it.

Moving a step further, augmented systems for password-authenticated key agreement (e.g. AMP, B-SPEKE, PAK-Z, SRP-6) avoid both the conflict and limitation of hash-based methods; An augmented system allows a client to prove knowledge of the password to a server, where the server knows only a (not exactly) hashed password, and where the unhashed password is required to gain access.

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Warn about installed templates and add-ins

2008-06-10T02:51:00.000-07:00

Security because macros can contain viruses, is careful about running them. Take the following precautions: run up-to-date antivirus software on your computer; set your macro security level to high; clear the Trust all installed add-ins and templates check box; use digital signatures; maintain a list of trusted publishers.

Depending on your macro “macro: An action or a set of actions you can use to automate tasks. Macros are recorded in the Visual Basic for Applications programming language.” security setting, when you open a macro, you will receive a warning and the macro may be disabled for installed templates “template: A file or files that contain the structure and tools for shaping such elements as the style and page layout of finished files. For example, Word templates can shape a single document, and FrontPage templates can shape an entire Web site.) and (Including wizards).

1. On the Tools menu, click Options, and then click the Security tab.

Under Macro Security, click Macro Security.
Click the Trusted Publishers tab.
Clear the Trust all installed add-ins and templates check box.

Note All templates, add-ins, and macros shipped with Microsoft Office 2003 are digitally signed by Microsoft. Once you add Microsoft to your list of trusted sources for one of these installed files all subsequent interaction with these files will not generate messages.

I want to share my Experience about Outlook Support and also provide help for setup new emails.

What's new in Office Communities?

2008-06-04T22:59:00.000-07:00

Discussion groups continue to be a great forum for asking questions, getting answers to your questions, and answering questions others have asked. So how can the new features available in Office Communities make discussion groups even more useful for you? Here's a quick summary:

Sign in By participating in Communities, you have the chance to build a reputation, and to help build the reputations of others. Signing in helps establish a level of trust in Communities. Be sure to sign in for the best experience.
Sign up to be notified Find an interesting thread you'd like to read when others respond? You can sign up to receive e-mail notification when someone responds to a specific thread.
Rate a post as helpful When you read a particular post, you get to weigh in; was the information in the post helpful? Or not? Your vote counts to let others know that information in a post is helpful and worth reading.
Rate a post as an answer When someone answers a question you asked, you get to rate the response. Did it answer your question? Or not? This feature also allows you and others to show only answered questions in a discussion group.
Show specific threads Not only can you search by keyword to find the threads that have the information you need, but you can also show only threads with questions that have an answer, or only threads with posts rated as helpful. This helps you to get right to the information you need.
Build a reputation As you rate posts or answers as helpful, this builds the reputation of those who posted the information. Additionally, as you answer questions that others have, they can rate your posts and in doing so build your reputation.

I have to sketch out the details once again before this Monday for a official presentation. But then what i want to share here with you is my experience of sharing the Microsoft Outlook and providing computer Help.

What is Microsoft Office Outlook Connector

2008-06-01T23:14:00.000-07:00

The Outlook Connector enables two-way synchronization of e-mail messages, calendar items, contacts, tasks, and notes between Outlook and Windows Live Hotmail.

Note Calendar synchronization with Outlook is a paid, subscription-only feature. When you subscribe to Windows Live Hotmail, you get to synchronize notes and tasks as well as your calendar.

If you do not have a Windows Live Hotmail account, you can either sign up for a new account or update your existing MSN Hotmail account to be a Windows Live Hotmail account.

To update from MSN Hotmail to Windows Live Hotmail, click the Join Windows Live Hotmail link when you log on to your account. All of your messages, folders, and contacts will automatically appear in your new account. Your e-mail address will not change.

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How to Update a Windows Live Hotmail account password

2008-05-28T23:40:00.000-07:00

If you change your Windows Live Hotmail account password, you must also update the information in Outlook. You first change your password at the Windows Live Hotmail Web site, and then you update the password that is saved in Outlook.

Follow the instructions for the version of Office Outlook you are using.

Office Outlook 2007

On the Tools menu, click Account Settings

2. On the E-mail tab, click the Windows Live Hotmail account you want to update.

3. Click Change.

4. On the E-mail tab, click the Windows Live Hotmail account, and then click Change.

5. In the Password box, type your new password.

6. Click OK.

7. On the Account Settings dialog box, click Close.

If you want to go for troubleshoot your computer problem, for fix computer problem i want to share my experience with Outlook Support and Computer help

Create custom holiday and event files

2008-05-25T23:48:00.000-07:00

Outlook comes with predefined holidays. However, what if you want everyone on your team to display company holidays and events, such as corporate paydays and quarterly expense due dates, in their calendars? You can create your own custom holiday set and distribute it to other people on your team.

Tip Instead of creating custom holiday files, consider creating and sharing custom calendars. Find links to more information about sharing calendar information in the See also section.

Warning Modify the Outlook.hol file at your own risk. Microsoft provides this procedure "as is" without warranty of any kind, either express or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose.

Note If you add the same custom set of holidays again, you will get a duplicate set of the holidays in your calendar. Therefore, you should create a custom holiday set rather than customizing an existing set.

Exit Outlook if it is running.
In Microsoft Windows Explorer, locate the following file:
drive:\Program Files\Microsoft Office\Office 12\LCID\outlook.hol
Make a backup copy of the file.
Using a text editor, such as Microsoft Notepad, open the Outlook.hol file.
Press CTRL+END to position the insertion point at the end of the file.
Type a new header and custom events by using the format described below.

[Country or Description] ###

Holiday or event description, yyyy/mm/dd

Holiday or event description, yyyy/mm/dd

In the above format,

###

is the total number of items listed for a particular country/region or description. There is a space between the closing bracket and the number, as well as a carriage return at the end of the line. On each holiday line, there are a comma and a space between the holiday description and the date, as well as a carriage return at the end of the line. For example:

[Expense Reports] 4
Q1 Expense Reports Due, 2007/04/15
Q2 Expense Reports Due, 2007/11/15
Q3 Expense Reports Due, 2007/12/15
Q4 Expense Reports Due, 2007/01/15

Save and close Outlook.hol.

The next time you run Outlook, the new Expense Reports dates are available for adding to your calendar.

Distribute custom holiday and event files

You can distribute a customized holiday and event file to other people in the following ways:

Send an e-mail message with the Outlook.hol file attached.
Place the file in a commonly accessible location or shared drive on your network where other people can copy the file.

By default, no holidays are added to your calendar when you begin using Microsoft Office Outlook. I want to share my Experience with Microsoft Outlook Support, Computer Help and Technical Support

Outlook Mail Attachment security

2008-05-20T00:22:00.000-07:00

To prevent the spread of viruses from program files (considered a Level 1 threat), Microsoft Outlook automatically blocks attachments that contain file types that can run programs. These blocked file types include .exe, .bat, .com, .vbs, and .js. Your Inbox displays the paperclip icon in the Attachment column to let you know that the message has an attachment. A list of the blocked attachment files appears in the InfoBar at the top of the message.

If you try to send an attachment that has a file type extension that is on the Level 1 restricted list, you receive a message that other Outlook users may not be able to access this type of attachment.

Only an e-mail server administrator can change this default setting and unblock certain file types. This setting is often used on an organization's intranet, not on the Internet.

Data files, such as .doc, .xls, .ppt, and .txt files, are not blocked. However, you receive an Opening Mail Attachment message when you try to open an attachment.

This message gives you the opportunity to consider the safety of the file you are opening and a chance to save the file and scan it for viruses before opening it.

To be able to send any file type by using e-mail, you can use a third-party program, such as WinZip, to package files before you attach them to your e-mail message. WinZip can create a new Outlook message and attach the .zip package for you.

In your message, you can include instructions explaining how to extract the files from the package to make it easy for recipients to access the files.

I want to share My Experience with Microsoft Outlook mail Security with computer Help and Technical Support

Outlook Address Book security

2008-05-14T22:13:00.000-07:00

The Outlook Address Book is guarded programmatically. This helps to prevent another program from automatically accessing your Address Book or Contacts list or from sending messages on your behalf without your permission. It is very useful to allow some programs (like Microsoft ActiveSync® or Palm Desktop) to access your contact information so that you can synchronize your personal digital assistant (PDA). However, a virus or other malicious program file can use the same functionality to propagate itself. If a program attempts to access your Address Book, a warning appears on screen.

This message appears if a program tries to access your Address Book. In general, you cannot prevent this caution from appearing. However, check with your synchronization software vendor to see if recent updates to the vendor's software include interacting with Outlook in a trusted manner. This message is not displayed when Outlook interacts with trusted synchronization software.

Unless you clicked a command or started a program that is expected to interact with Outlook Address Book information or if you are just not sure, click No.
If you clicked a command or started a program that is expected to interact with Outlook Address Book information, select the Allow access for check box, and then specify the amount of time you grant access for.

I have to sketch out the details once again before this Monday for a official presentation. But then what i want to share here with you is my experience of sharing the Microsoft Outlook and providing computer help.

Outlook security features

2008-05-11T20:55:00.000-07:00

Outlook is designed to help protect your computer from viruses and junk e-mail messages. The following information focuses on the virus protection features in Microsoft Outlook.

Macro security

Outlook itself cannot detect whether a virus is present. Macro viruses are spread through attachments, not the e-mail message itself. Microsoft Office achieves macro virus protection by using the High macro security setting as the default. With the High setting, you can run only digitally signed macros from trusted sources or macros that you created yourself, as long as the installed add-ins and templates are trusted. Unsigned macros are automatically disabled.

Note Signing a macro is similar to getting a legal document notarized by a legal authority or getting your passport stamped by a government official. Electronic certificates are used to sign the macro code. Certificates are issued by a certificate authority, such as a bank, government, or software company, which should be trusted sources. For example, all macros that are pre-installed with Office are signed by the developers who created them using certificates issued by Microsoft that vouch for their authenticity.

If you change the macro security level to the less secure Medium setting, you automatically receive a warning each time you open a document that contains a macro. You can select an option in the Security Warning dialog box about whether to run the macro. Disable Macros is the default button.

Note If the security setting is set to Low, Outlook will not warn you before running a macro. Therefore, all macros are run automatically without your intervention. Because of the potential security risk, Microsoft does not recommend that you use the Low setting. I want to share my Experience with Microsoft Outlook and Computer Help

What is Macro viruses

2008-05-06T21:52:00.000-07:00

A macro is a series of commands and instructions that are grouped together as a single command to accomplish a task automatically. If you perform a task repeatedly in an application, you can automate the task by using a macro. You can store macros in documents, worksheets, or templates, which makes them available whenever a new file based on that template is created. For example, Microsoft Word stores user-recorded macros in the Normal template (Normal.dot) by default, so that they are available for use with every Word document. When you open the Word document, the macro runs. A macro virus is a virus program written in Microsoft Visual Basic® for Applications, the same macro language used in legitimate macros. A macro virus can also run automatically when you open a document unless there are safeguards in place. Most Microsoft Office programs display a confirmation dialog box when you choose to open a document that contains macros.

How do viruses spread?

The Melissa virus in March 1999 spread in the form of an e-mail message with an attached Word document that contained a macro virus. Anyone who opened the attachment triggered the virus. The virus would then send the document (and therefore itself) in an e-mail message to the first 50 people in the person's address book. The e-mail message contained a friendly note that included the person's name, so the recipient would open the document, thinking it was harmless. The virus would then create 50 new messages from the recipient's address book. As a result, the Melissa virus was the fastest-spreading virus ever seen and forced a number of large companies to shut down their e-mail systems.

The important thing to remember is that just because an e-mail message appears to come from someone you trust, this does not mean the file is safe or that the sender had anything to do with it. Also, keep in mind that when you share files with another user, the attached macro or script is included with the file. Therefore, be careful when you share files, and scan the files with an antivirus program before you open them. You can choose from many antivirus application vendors.

Important Before you scan Outlook e-mail messages, check with the antivirus program vendor to make sure it is compatible with Outlook. Some antivirus programs can cause problems with Microsoft Outlook. If want to protect your pc to unwanted programs (Virus). So I want to share my Experience to protection to virus and Computer support assistance.

Microsoft Outlook Data file security

2008-04-29T23:55:00.000-07:00

When you create a .pst file, you can assign a password to the file. A password improves security and reduces the ability of others to view your data. You can select the Save this password in your password list check box to avoid being prompted for the password each time you open the file.

Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Strong password: Y6dh!et5. Weak password: House27. Passwords should be 8 or more characters in length. A pass phrase that uses 14 or more characters is better. For more information, see Help protect your personal information with strong passwords.

It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect.

Note If your Windows user account is not password-protected, or other people have access to your Windows user account, do not use the Save this password in your password list option.

By default, if you do not type a name in the Name text box, the Personal Folders file (.pst) is named Personal Folders in the Outlook Navigation Pane. This might be confusing if you open several .pst files, all with the same name. We recommend that you type a name that is meaningful to you.

A password is not required for a .pst file but helps to provide better protection for your information. Type the same password into both the Password and Verify Password text boxes. For security, dots appear as you type the password.

If you use a password for this .pst file, you can select this check box to prevent you from being required to type the password each time you open the .pst file in Microsoft Outlook. Even if the .pst file is moved to another Windows profile or another computer, a password prompt still appears.

I want to share here with you is my experience of sharing the Microsoft Outlook , Password Security , Technical Support and providing computer support assistance.

Determine the version of Microsoft Exchange my account connects

2008-04-24T23:21:00.000-07:00

Some features of Microsoft Exchange accounts depend on the version of Exchange that your account connects to. An example is the Outlook Anywhere feature, which requires Microsoft Exchange Server 2003 or later.

To determine the version of Exchange that your account connects to, do the following:

With Microsoft Office Outlook running, press and hold CTRL while you right-click the Microsoft Outlook icon in the notification area, at the far right of the taskbar.

2. Click Connection Status.

3. Move the horizontal slider all the way to the right.

Note Under the Version column heading, note the number that appears.

Compare the number with those in the table below

Microsoft Exchange Server Version ------------------Version

Microsoft Exchange Server 2000 ----------------------6.0.4417 or higher

Microsoft Exchange Server 2000 SP1 ----------------6.0.4712 or higher

Microsoft Exchange Server 2000 SP2 ----------------6.0.5762 or higher

Microsoft Exchange Server 2000 SP3 ----------------6.0.6249 or higher

Microsoft Exchange Server 2003 ----------------------6.5.6944 or higher

Microsoft Exchange Server 2003 SP1-----------------6.5.7226 or higher

Microsoft Exchange Server 2003 SP2-----------------6.5.7638 or higher

Microsoft Exchange Server 2007 ----------------------8.0.685.24 or higher

Note: Microsoft Office Outlook 2007 can be used with Microsoft Exchange Server 2000 or later.

How to Manage the Junk E-Mail Filter

2008-04-22T01:37:00.000-07:00

Microsoft Outlook 2007 provides enhanced spam filtering options in the Junk E-Mail Filter. If you don’t have additional filters in place, such as those that might be supplied by your organization, you might prefer to set the Junk E-Mail Filter protection level at a higher level. With the protection level set to High or to Safe Lists Only, it is likely that the Junk E-Mail Filter will catch quite a few valid messages that you don’t want deleted.

Note that the Disable Links and Other Functionality in Phishing Messages check box is selected by default. Unless you are very confident that you have another protective system in place, leave this option selected.

You can add a specific person’s e-mail address to the Safe Senders List or specify that e-mail received from any sender at a particular domain is safe by adding only the domain. To ensure that messages from your legitimate contacts aren’t held by the Junk E-Mail Filter, you should select the Also Trust E-mail From My Contacts and Automatically Add People I E-mail To The Safe Senders List check boxes.

You can add addresses or domains to your Safe Recipients List to ensure that messages you send to them will never be treated as junk e-mail. You can manually add e-mail addresses and domain names to the Blocked Senders List or Outlook will add them for you whenever you identify a received message as junk e-mail Support.

The Junk E-Mail Filter gives you the option of blocking all messages from a country-specific, top-level domain, or all messages containing specific non-English text encoding. I want to share my Experience about Micosoft Outlook and Computer Support assistance.

source office.microsift.com

What is new in outlook 2007?

2008-04-16T23:19:00.000-07:00

Microsoft Office Outlook 2007 provides you with a comprehensive time and information manager. Using new features such as Instant Search and the To-Do Bar, you can organize and instantly locate the information that you need. New calendar sharing capabilities, Microsoft Exchange Server 2007 technology, and improved access to Microsoft Windows Share Point Services 3.0 information enable you to safely share data that is stored in Office Outlook 2007 with coworkers, friends, and family, no matter where those people are located. Office Outlook 2007 makes it easier for you to prioritize and control your time, allowing you to focus on the things that matter most. This article provides an overview of Office Outlook 2007, with an emphasis on new and improved features.

This is very tough to get this kind of calendar from anywhere; if u asks for the Microsoft Outlook from any Microsoft computer support technicians then you have to pay for this. So its good to gain knowledge from any technical blogs. Below are the some which is new in Outlook 2007

Manage time and information

Easily manage your daily priorities

Quickly find the information you need

Connect across boundaries

Put relevant information at your fingertips

Easily share information with anyone, anywhere

Remain safer and in control

Effectively control which e-mail messages reach you

Keep personal and company information safer

Send the correct message

Outlook Instant email notification.

2008-04-13T21:36:00.000-07:00

Tired of checking your email application every five minutes while you're waiting for an important message? Express Mail@Mate checks mail tirelessly on email accounts (profiles) configured in your default email client so you don't have to.

Express Mail@Mate lets you know who is trying to contact you and what they have written. You will see immediately if your incoming email is important enough for you to interrupt your current work, or you can respond to it later.

Mail@Mate has great features and lots of options to tailor it to your needs. More advanced than an average notification tool it is handy, easy-to-understand and easy-to-use. Using nothing more than your email accounts (profiles) configured in your default email client, it checks mail tirelessly, so you don't have to continuously check up your email application.

People with Microsoft Exchange and Outlook with Exchange Server and Novell Group Wise accounts can use Express Mail@Mate as well as those with POP3 accounts configured in Outlook Express.

Outlook HTML rendering

2008-04-08T23:40:00.000-07:00

Outlook 2007 was the first Outlook to switch from Internet Explorer HTML rendering to Microsoft Word 2007 HTML rendering. This means a number of HTML and CSS items are no longer supported due to security reasons.

The consequence of this mostly affects those publishing newsletters, which frequently use intricate HTML and/or CSS to form their layout, for which existing code will not render correctly. For example, the removal of a ("form") tag means that forms can no longer be embedded in e-mail.

This switch can be seen to mark a change in philosophy on the Outlook product, making it intentionally incompliant so that only the most basic of presentational elements remain.

Calendar compatibility

Outlook does not fully support other calendar programs for calendaring or contacts such as iCalendar, CalDAV, SyncML and vCard 3.0. Outlook 2007 claims to be fully iCalendar compliant; however, it does not support all core objects, such as VTODO, VJOURNAL. Also, Outlook supports vCard 2.1 and does not support multiple contacts in the vCard format as a single file. Outlook has also been criticized for having proprietary "Outlook extensions" to these Internet standards.

Use Outlook Mobile Service

2008-04-03T21:36:00.000-07:00

Use Outlook Mobile Service (OMS) to easily send text messages from Microsoft Office Outlook 2007 to a mobile phone. Learn some key basics so that you can use OMS to get the most from Outlook, even when you’re on the go.

After completing this course you will be able to:

Verify that your Outlook Mobile Service account has been set up.
Use Outlook to send a new text message or to forward an existing message, contact, or appointment to any mobile phone that supports text messaging.
Configure your mobile options so that OMS will forward messages, reminders, or a summary of your daily calendar right to your own mobile phone, automatically.

This course includes:

One self-paced lesson and one practice session for hands-on experience. Practices require Outlook 2007.
A short test at the end of each lesson; tests are not scored.
A Quick Reference Card you can take away from the course.

Outlook Mobile Service lets you send text messages from Outlook to any mobile phone that supports text messaging. Doing this is as easy as typing a phone number into the To box of a message.

This course assumes that you have already signed up for Outlook Mobile Service. For more information about wireless service providers in your region who support OMS, and to sign up, see the "Before you begin" section of this page.

To learn more about this course, read the text in Goals and About this course, or look at the table of contents. Then click Next to start the first lesson.

You need to set up Outlook 2007 to use OMS. To see whether your mobile service provider supports OMS and to sign up, see the OMS Hosting Providers Page Web page

What is Change and why in Outlook 2007

2008-03-31T20:47:00.000-07:00

In Outlook 2007, the first time you create a new message (or open one you receive) you'll see the Ribbon. It's the band across the top of the window.

One of the most dramatic changes in Outlook, the Ribbon gives Outlook a new look. But as you get up to speed, you'll see that the change is more than visual — it's there to help you get things done more easily and with fewer steps.

And it doesn't end with the Ribbon. There's a lot more that's new to help you work faster and more efficiently. To name just a few of these things, there's the To-Do Bar, new navigation in the calendar, and a new format for contacts.

Note If you're looking for information about all of the new features in Outlook, or if you want to know more about the differences between earlier versions of Outlook and this version, take a look at the Quick Reference Card at the end of the course. We've listed some additional resources there.

Introducing the Ribbon

The Ribbon is visible each time you create or edit something in Outlook. Specifically, you'll encounter the Ribbon when you create or modify e-mail messages, calendar items, contacts, tasks, or journal entries.

Why did we switch to this new system? We did a lot of research about how people use commands in Outlook. Based on this research, we made some commands more prominent and organized common commands so that they're displayed and grouped in ways that make them easy to find and use.

Note If you've used Microsoft Office Word 2007, the Ribbon for Outlook messages will be familiar to you. Because the Outlook 2007 editor is based on Word 2007, many of the commands and options that are available in Word are available when you create messages in Outlook.

For more Information

Microsoft Exchange Account

2008-03-26T21:15:00.000-07:00

Some features in Outlook require you to use a Microsoft Exchange account. Exchange is an e-mail-based collaborative communications server for businesses. Licenses for Exchange can be purchased from Microsoft and its resellers.

If your organization uses Exchange, but you do not know whether you have an account or how to use it, you must contact your organization's Help desk or network administrator for assistance.

Home users typically do not have an Exchange account; instead they use a POP3 e-mail account with an Internet service provider (ISP) or use a Web-based e-mail service, such as Windows Live Mail. If you use a POP3 e-mail account, your ISP can provide you with your specific account information. People without Exchange accounts cannot use the features in Outlook that require Exchange.

The Help for features that require an Exchange account includes one of the following notations:

This feature requires you to use a Microsoft Exchange account. Most home and personal accounts do not use Exchange.
This feature requires you to use a Microsoft Exchange account in Cached Exchange Mode. Most home and personal accounts do not use Exchange.
This feature requires you to use a Microsoft Exchange Server 2000, Exchange Server 2003, or Exchange Server 2007 account. Most home and personal accounts do not use Microsoft Exchange.
This feature requires you to use a Microsoft Exchange Server 2000, Exchange Server 2003, or Exchange Server 2007 account in Cached Exchange Mode. Most home and personal accounts do not use Microsoft Exchange.
This feature requires you to use a Microsoft Exchange Server 2003 or Exchange Server 2007 account. Most home and personal accounts do not use Microsoft Exchange.
This feature requires you to use a Microsoft Exchange Server 2003 or Exchange Server 2007 account in Cached Exchange Mode. Most home and personal accounts do not use Microsoft Exchange.
This feature requires you to use a Microsoft Exchange Server 2007 account. Most home and personal accounts do not use Microsoft Exchange.
This feature requires you to use a Microsoft Exchange Server 2007 account in Cached Exchange Mode. Most home and personal accounts do not use Microsoft Exchange.

To determine which version of Exchange your account connects to, see Determine the version of Microsoft Exchange my account connects to.

If you are not using an Exchange account, you may not see the menus, commands, or options mentioned in the Help for the features.

What types of e-mail accounts does your Outlook profile have?

You can check the Account Settings dialog box in Outlook for the types of e-mail accounts in your Outlook profile.

On the Tools menu, click Account Settings.
On the E-mail tab, the Type column lists the type of account for each entry.

Note Some features may require specific versions of Exchange. To determine which version of Exchange your account connects to, see Determine the version of Microsoft Exchange my account connects to.

Mail tips

2008-03-19T21:26:00.000-07:00

Set a reminder to reply to a message Right-click the message you want to set the reminder for, point to Follow Up, and then click Add Reminder. In the Due By list, click the date when you have to complete the reply. In the second list, click a time. In the Flag color list, click the flag color you want, and then click OK.
Add your own words to a follow-up flag for a new message Click the Message Flag button and then type the text you want in the Flag to box.
Send a message to multiple people without revealing other recipients' identities To send a message to someone without other recipients of the message knowing, use the Bcc line in the message. Bcc stands for blind carbon copy. If you add someone's name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients.
Find related messages To find related messages, right-click the message, and then on the shortcut menu, point to Find All and then click Related Messages. The Advanced Find dialog box appears with a list of related messages.
Jog your memory with a follow-up flag Create a follow-up flag as a reminder to follow up on a message. On the Actions menu, click Follow Up and click the flag color of your choice.
Save searches that you use often. On the Tools menu, point to Find and then click Advanced Find. In the Advanced Find dialog box, specify your search criteria and click Save Search on the File menu. You can share the search results with others by sending the search results file as an attachment in an e-mail message.
Search for and move items or files to different folders. On the Tools menu, point to Find and then click Advanced Find. In the Advanced Find dialog box, specify your search criteria and click Find Now. After the results are displayed in the search results window, move them to the folder of your choice.
Use a file shortcut instead of an attachment to reduce the size of a message. Right-click the file and drag it to the Inbox. On the shortcut menu, click Send with Shortcut.
Sort messages alphabetically by sender name To sort, click Arranged By and then click From. To reverse the alphabetical order, click From again. To sort by Subject line, click Subject. You can sort this way in any table in Outlook.
Receive notifications when messages you send are delivered or read On the Tools menu, click Options, and then click the Preferences tab. Click E-mail Options, and then click Tracking Options.
Verify that the message is authentic If you have security set up, you can verify that a message you receive with a digital signature has not been tampered with. In the message, click the Verify Digital Signature button.
Quickly mark a message as read Right-click the message and then click Mark as Read.
Make a folder available for online and offline use Right-click the folder, click Properties, and then click the Synchronization tab. The folder must be on your network, not on your hard disk.
Want to move an Inbox item to a folder in the Navigation Pane but can't see the folder? Drag the item to the top or bottom of the group and pause until the correct folder scrolls into view. Subfolders must be expanded to view them.
Quickly see the next or previous mail message in a conversation or thread In a message, click the small arrow next to the Previous Item button or Next Item button, and then click Item in Conversation Topic.
Quickly print search results from your Inbox To print a list of your search results from the Advanced Find dialog box, press CTRL+P.
Recall that message! To recall or replace a sent message, open the message in the Sent Items folder, and on the Actions menu, click Recall This Message.
Automatically add a signature or logo to each message you send On the Tools menu, click Options, and then click the Mail Format tab. If you have more than one account, select the account you want to create the signature for, and then click Signatures.
Show blocked images in an e-mail message Click the InfoBar at the top of the message, and then click Download Pictures.
Keep track of messages that require action Instead of just using rules to move messages to folders, use rules to assign a category to a message. Then the messages will be arranged in groups in your Inbox.
See more messages in your Inbox with single-line view Change from multiline view to single-line view. On the View menu, point to Arrange By, and then click Custom. Click Other Settings. Clear the Use multi-line layout in widths smaller than n characters check box.
Quickly test the hyperlink in the message you just wrote Press CTRL while you click the hyperlink.
Speed up exporting and archiving items Make exports and archives of your Outlook mailbox faster by emptying the Deleted Items folder first. Right-click the Deleted Items folder, and then click Empty "Deleted Items" Folder.
Does your mailbox need a quick cleanup? On the Tools menu, click Mailbox Cleanup. Select options to find items that are old or large and then move or delete them. Click AutoArchive to move old items to Archive Folders, or click Empty to permanently delete items from your Deleted Items folder.
Choose which e-mail account to use If you have multiple e-mail accounts in Outlook, you can choose which to use when sending messages. For example, choose your Hotmail account, and recipients receive the message from that account, complete with your Hotmail return address. In a new message, click Accounts, and then click the account you want from the list.
The mail folder list is just a click away To quickly view the Folder List, click Folder List in the button tray at the bottom of the Navigation Pane.
Delete names from the AutoComplete list Select the unwanted name by using the UP ARROW or DOWN ARROW key and then press DELETE.
Keep a Desktop Alert on the desktop To keep a Desktop Alert visible so that you have more time to read it, pause your insertion point over the alert before it fades from view.
Want to turn off New Mail Desktop Alerts? On the Tools menu, click Options, click the Preferences tab, click E-mail Options, and then click Advanced E-mail Options. Under When new items arrive in my Inbox, clear the Display a New Mail Desktop Alert (default Inbox only) check box.
Change in priorities? Quickly change the color of a message's Quick Flag Locate the flagged message in the message list. Right-click the flag, and then click the flag color that you want on the shortcut menu.
Quickly read messages without opening them To see the first three lines of each message in the message list, on the View menu, click AutoPreview. To see the complete message to the right of the message list, on the View menu, point to Reading Pane, and then click Right.
Make sending a file through e-mail even easier You can send a file on your computer through e-mail by right-clicking the file, pointing to Send To, and then clicking Mail Recipient. Text is automatically added to the body of the message; however, you can delete the text and add your own text by clicking in the message body and pressing CTRL+A.
Reduce spam by not replying to suspicious e-mail messages Replying tells a spammer that your e-mail address is valid and probably won't remove you from their mailing list.
Create a Search Folder quickly from the Find bar Press CTRL+E to open the Find bar, type what you want to find in the Look for box, specify which folder to look in by using the Search In box, and then click Find Now. When the search is complete, click Options on the Find bar, and then click Save Search as Search Folder.
Find all messages sent by the same person Right-click a message from that person, and then on the shortcut menu, point to Find All. Click Messages from Sender. The Advanced Find dialog box displays a list of all messages in a folder from that person.
Get a different view of the way that Outlook groups messages By default, Outlook groups messages by periods of time such as Today, Yesterday, and Last Week. To collapse a section to see only the group heading, select any message and then press the LEFT ARROW key. The RIGHT ARROW key expands the group.
Quickly add an attachment to a new message Locate the file, for example a .doc file in your My Documents folder, and then drag it to your Inbox. Outlook opens a new e-mail message with the file attached. You can also drag multiple files.
Flag that message fast Select a message in the message list, and then press INSERT.
Was an important message sent to the Junk E-mail folder? If an item gets moved to your Junk E-mail folder by mistake, select the message, and then press CTRL+ ALT+J.
Save multiple attachments at one time Open the message. On the File menu, click Save Attachments. Click OK, and then click the folder where you want to save the attached files. Click OK.
View all your unread messages in the Inbox On the View menu, point to Arrange By, point to Current View, and then click Unread Messages in This Folder.
Create a rule from a message Right-click the message, and then click Create Rule. Select the conditions and actions you want to apply, and then click OK.
Start fresh! Clear your address history To clear your AutoComplete cache, open the C:\Documents and Settings\user name\Application Data\Microsoft\Outlook folder, and then delete the profile_name.nk2 file. Outlook recreates this file as you type new addresses.
Check an e-mail alias against the names in your address books To immediately resolve an e-mail alias in the To, Cc, or Bcc box, press CTRL+K.
Make a message unavailable to recipients after a specific date To set the expiration date on a message you are composing, click Options. Under Delivery options, select the Expires after check box, and then in the lists, select the date and time you want the message to expire.
Save a message thread in a text file Select the messages by pressing CTRL and clicking the messages you want. On the File menu, click Save As. Your messages are saved to a .txt file. Only message headers (To, From, Sent, and Subject) and body text are saved; attachments and and HTML formatting are not included in the text file.
Open several messages at the same time Hold CTRL while you click each message. After you select the messages, on the File menu, point to Open, and then click Selected Items.

To Continue Click Microsoft Outlook

Microsoft Outlook 2002

2008-03-17T03:21:00.000-07:00

Microsoft outlook 2002 is the upgrade to Microsoft Outlook 2000 and includes the below new features.

Outlook Hotmail support
Auto complete addressing
Intuitive management of e-mail, contacts and appointments
Smart tags in Word mail

Overall, users who are utilizing Microsoft Outlook 2000 would most likely not find it necessary to upgrade to Microsoft Outlook 2002 unless they believe the above features will be useful.

Microsoft Outlook 2000 is an advanced e-mail software program that allows users to send and receive e-mail. In addition to e-mail, Outlook has a personal calendar and group scheduling, personal contacts, personal tasks and the ability to collaborate and schedule with other users.

About Outlook Express

Outlook express is a slimmed down version of the Microsoft Outlook software family. Outlook express is included with Microsoft Internet Explorer and also with Microsoft Windows 98 and above.
System Requirement for Outlook 2002
Computer: 100% IBM Compatible
Processor: Intel Pentium 133MHz or higher]
Memory: 24MB RAM for Windows 98 32MB RAM for Windows NT / ME 64MB RAM for Windows 2000
Drives: 135-190MB Hard disk drive space 2x CD-ROM
Sound: Multimedia computer required for sound and other multimedia effects.
Video: VGA or higher-resolution
Controls: Keyboard / Mouse
Operating System: Microsoft Windows 98 / NT 4.0 with Service Pack 3 / 2000
Other: Requires Internet and/or Network access with SMTP/POP3, IMAP4 or other MAPI compliant messaging service
System Requirement for Outlook 2000
Computer: 100% IBM Compatible
Processor: Intel Pentium 75MHz or higher
Memory: 16MB RAM for Windows 9x32MB RAM for Windows NT4.0
Drives: 178MB Hard disk drive space 2x CD-ROM
Sound: Multimedia computer required for sound and other multimedia effects.
Video: VGA or higher-resolution
Controls: Keyboard / Mouse
Operating System: Microsoft Windows 95 / 98 / NT 4.0 with Service Pack 3
Other: Requires Internet and/or Network access with SMTP/POP3, IMAP4 or other MAPI compliant messaging service

iYogi provides technical support with Microsoft Certified Technicians, Remote Assistance, 24/7 Support, Computer Repair, Computer Support, PC repair Services, Online Technical Support, Home Computer Repair, Computer Tech Support, remote support, computer problems, it support services, 24 7 tech support, server support, computer maintenance, phone tech support all over the globe

Outlook Information, Outlook Help, Outlook Support

source: microsoft.office.com

Activate Outlook

2008-03-12T01:56:00.000-07:00

To continue to use all of the features of your product, you must activate the product. Microsoft Product Activation is a Microsoft anti-piracy technology designed to verify that software products are legitimately licensed.

Activation works by verifying that the Product Key, which you must supply to install the product, is not in use on more personal computers than are permitted by the software license.

How do I activate my Microsoft Outlook programs?

When you start your Office program for the first time after installation, you are prompted to enter your Product Key, if you have not already done so during Setup.

Grace period Before you enter a valid Product Key, you can run the software up to 25 times. This is known as the grace period. During the grace period, certain features or programs may be enabled that are not included in the product you have purchased. After you enter a valid Product Key, you will see only the programs and features you have purchased.

Reduced Functionality mode After the grace period, if you have not entered a valid Product Key, the software goes into Reduced Functionality mode. In Reduced Functionality mode, your software behaves similarly to a viewer. You cannot save modifications to documents or create new documents, and functionality might be reduced. No existing files or documents are harmed in Reduced Functionality mode. After you enter your Product Key and activate your software, you will have full functionality for the programs and features you purchased.

Activate over the Internet or by phone

When you enter your valid Product Key, the Activation Wizard automatically runs. The Activation Wizard gives you two choices on how to proceed:

Activate by using the Internet The Activation Wizard automatically contacts the Microsoft licensing servers through your Internet connection. If you are using a valid Product Key that has not already been used for the allowed number of installations, your product is activated immediately.

When you activate through the Internet, your product ID (derived from the installation Product Key) is sent to Microsoft through an encrypted transfer. A response (the confirmation ID) is sent back to your computer to activate your product. If you choose to activate your product through the Internet and you are not already connected, the wizard alerts you that there is no connection.

· Activate by using the telephone You can telephone an Activation Center and activate your product with the help of a customer service representative.

Telephone activation might take longer than activation through the Internet. You should be at your computer when you call, and you should have your software Product Key available. Telephone numbers for Activation Centers vary by product license and country/region. Use the number provided on your Activation Wizard screen to call the Microsoft Activation Center.

Important Activation Center numbers are not listed in this article because there are many numbers, and the correct number for you is based on several factors. Microsoft software can be obtained under various licenses, including individual retail licenses, original equipment manufacturer (OEM) licenses, and volume licenses. Telephone contact numbers vary by license and country/region. In step 2 of the Activation Wizard, use the number provided to call the Microsoft Activation Center.

In the Activation Wizard, select the country/region where you reside and where you plan to use the product.

The wizard provides one or more telephone numbers.

Call the Activation Center.

The customer service representative asks you for your installation ID (displayed on your screen) and other relevant information. After your installation ID is verified, you receive a confirmation ID.

In the Activation Wizard, type the confirmation ID in the spaces provided at the bottom of the screen, and then press ENTER.

Telephone activation is not available for Trial and Subscription versions.
Microsoft Text Telephone (TT/TTY) services are available for individuals who are deaf or hard of hearing. In the United States, using a TT/TTY modem, dial (800) 718-1599. From outside the United States, using a TT/TTY modem, dial (716) 871-6859. TT/TTY service is only available in English.

Mange File

2008-03-07T03:12:00.000-08:00

About places to save files

You can save the file you're working on, whether it's new or has been saved before, and you can also save a copy of the file with a different name or in a different location. You can save any file as a Single File Web Page (MHTML) so that it can be viewed and used on the Internet.

My Documents

When you open the Open and Save As dialog boxes after starting a Microsoft Office program, the My Documents folder appears by default. The My Documents folder is a good place to save files you're working on, such as documents, worksheets, or databases.

My Network Places

My Network Places, which is located on the My Places bar in the Open and Save As dialog boxes, is a good place to save files you want to copy or publish to folders on network file servers or Web servers. Saving files to a server allows others easy access to them.

With a fast save, your Microsoft Office program saves only the changes to a file. Saving only the changes takes less time than a full save, in which the complete, revised file is saved. A full save, however, requires less disk space than a fast save. You should do a full save when you finish working in a file and save it for the last time. Save Options are available in the Save As dialog (Tools menu) that allow you to enable or disable fast saves, as well as select other options.

Note The Allow fast saves option is only available for Microsoft Word and Microsoft PowerPoint.

Add a place to store your files

The My Places bar is on the left side of some dialog boxes, such as Save As, Open, and Insert Picture, that allows you to specify a folder where you want to store your files. You can use the My Places bar to help save time getting to your folders and help make it easier to access your files in your various folders. After you update the My Places bar in one dialog box, the changes are available in the other dialog boxes with the My Places bar.

Notes

The Insert Picture dialog box shows the My Places bar when you insert a picture from a file (Insert menu, point to Picture, From File command).
Microsoft Office Outlook 2003 has the My Places bar only in the Save As and Insert Picture dialog boxes. To see the My Places bar in the Insert Picture dialog box, you need to have a message open.

By default, the My Places bar contains shortcuts to the My Recent Documents, Desktop, My Documents, My Computer, and My Network Places folders. You can add up to 256 folders to the My Places bar. You cannot add files to the My Places bar.

1. To choose a folder, use the Save in list.

2. The location of the My Places bar.

3. To add your folder to the My Places bar, click the folder you want by using the Save in list, and then click Add to "My Places" on the Tools menu.

4. To see more folders that you added to the My Places bar, click the arrow.

Add a shortcut to the My Places bar

On the File menu, click Save As.
In the Save in list, click the drive, folder, or Internet location that contains the folder that you want to create a shortcut to in the My Places bar.
Click the folder that you want to add to the My Places bar.
On the Tools menu, click Add to "My Places".
Your shortcut appears at the bottom of the My Places bar.

Remove a shortcut to the My Places bar

On the File menu, click Save As.
On the My Places bar, right-click the shortcut that you want to remove, and then click Remove on the shortcut menu.

Note You can remove only the shortcuts that you added to the My Places bar. You cannot remove the default shortcuts, such as My Documents, unless you edit your Microsoft Windows Registry. For more information about how to remove the default shortcuts, refer to the See Also section of this article.

Rearrange shortcuts on the My Places bar

On the File menu, click Save As.
On the My Places bar, right-click the shortcut that you want to move, and then click Move Up or Move Down on the shortcut menu.

Change the size of icons on the My Places bar

On the File menu, click Save As.
Right-click the My Places bar, and then click Small Icons or Large Icons on the shortcut menu.

FREE/BUSY Information

2008-02-26T07:17:00.001-08:00

Internet Free/Busy (IFB) is a feature in Outlook 2007 and in Outlook 2003 that allows you to see when others are free or busy so that you can efficiently schedule meetings. Outlook users have the option to publish their free/busy information to a user-specified URL file server. You can share this URL file server with all users, or you can limit it to a specific set of users.

An Internet Engineering Task Force (IETF) standard named iCal, is the basis for the IFB feature. The IFB feature uses a part of the iCal standard named iCalendar, an emerging standard for the format and storage of schedule information. iCalendar defines a structure for representing free/busy information in a standardized way.

How to publish free/busy information to the Internet

1. On the Tools menu, click Options.

2. On the Preferences tab, click Calendar Options.

3. Click Free/Busy Options.

4. Click the Publish at my location check box.

5. In the box, type the URL to which you want to publish the free/busy information.

6. Click OK to close all dialog boxes.

How to view other people's free/busy information on the Internet

You can view the free/busy information for any one of your contacts that publish this data on the Internet. If all your contacts store this information on the same free/busy server, you can set the search path for this information globally for all contacts. Or, if the location of this information varies by contact, you can set the search path specifically for each contact. Use one of the following methods to view other people's free/busy information on the Internet.

How to set the global free/busy search path for all contacts

1. On the Tools menu, click Options.

2. On the Preferences tab, click Calendar Options.

3. Click Free/Busy Options.

4. In the Search location box, type the URL from which you want to view other people's free/busy information.

5. Click OK three times to close all dialog boxes.

How to set the free/busy search path for a specific contact

In the navigation pane, click Contacts, and then double-click an entry to open a contact.
Click the Details tab.
Under the text that reads Internet Free-Busy, type the fully qualified path of the location that you want to search for this Contact's free/busy information in the Address box. You can use any valid URL format, such as: http://..., file://\\..., or ftp://....

The following is an example of a valid format:

ftp://Contactserver/Freebusy/Contactname.vfb

Internet free/busy information appears on the Scheduling tab of appointments and meetings

How to plan a meeting by using the IBF feature

1. In the navigation pane, click Calendar, and then click New Meeting Request on the Actions menu.

2. On the Scheduling tab, type the name of each attendee in the All Attendees box.

Outlook follows the URL path (the URL path that was previously specified in the "How to set the Free/Busy search path for a specific contact" section of this article) for the individuals that you invite, and it automatically inserts their free/busy information in the planner.

By default, Outlook publishes and retrieves free/busy information every 15 minutes. To update the free/busy information immediately, click Send And Receive on the Tools menu, and then click Free/Busy Information.

SHARING OUTLOOK INFORMATION

2008-02-21T11:33:00.000-08:00

One of the greatest strengths of Outlook is its ability to manage multiple kinds of data. When you're faced with scenarios such as planning or organizing your day-to-day activities by creating to-do lists, booking appointments, searching address books, or exchanging e-mails with colleagues or family, Outlook makes these tasks intuitive and instantly accessible. When you pair Outlook with an enterprise solution like Microsoft Exchange Server 2003, users in businesses of all sizes gain an even more powerful combination of tools to meet their messaging and collaboration needs. Of course, many home users and small businesses don't use Exchange. Fortunately, there are a variety of ways to share your e-mail, appointments, contacts, tasks, and notes with other Outlook users.

Accessing other people's calendars

Outlook has supported sharing your appointment availability with other users since Microsoft Outlook 98 by using the Internet Free/Busy feature. By using the Web site storage space that many Internet service providers (ISPs) bundle with the majority of dial-up and high-speed packages, you can use your Web site as a publicly accessible location to store this data.

Important: For users of the Microsoft Office Internet Free/Busy (OIFB) feature that uses servers from Microsoft to provide this information: This service is scheduled to be deactivated on October 15, 2004. If you are an existing OIFB user, you can continue to use the service, but no new users will be accepted. Furthermore, if you install Microsoft Office 2003 Service Pack 1, the OIFB features will be removed. See Office Internet free/busy features are removed when you install Outlook 2003 Service Pack 1.

Publishing free/busy information

Once you've obtained access to your Web server, configuring Free/Busy is a snap. On the Tools menu, click Options. Click the Preferences tab, and then click Calendar Options. In the Calendar Options dialog box, click Free/Busy Options, which brings you to the Free/Busy Options dialog box (see Figure 1). All you have to do to get started is to select the Publish at my location check box. This is where you need to enter the URL to your Web site address (or a File Transfer Protocol (FTP) server that provides access to your Web site folders), which can can include FTP or HTTP URLs or file URLs:

ftp://My server/Freebusy/My name.vfb

http://My server/Freebusy/My name.vfb

file://\\Computer name\Freebusy\My name.vfb

If you use an FTP server and it does not have anonymous access enabled, you must provide a user name and password in the following format:

ftp://User:Password@ftp.domain.com/Users folder/Freebusy/My name.vfb

The directory structure doesn't have to be the same as listed above, as you can use any number of nested folders that are named whatever you desire, or you can store the .vfb files in the root directory. Just make sure that the paths on the server matches the publish location in Outlook.

Alternately, if you have a Microsoft Windows® or a Peer-To-Peer network, you can store the free/busy information on another computer that you have access to (like a file server or a shared folder) instead of an FTP or Web server. This can be useful in small business environments when you frequently need to check the availability of a coworker and you can't or don't want to store free/busy information on the Internet. However, keep in mind that free/busy data stored on your network will not be accessible to people over the Internet.

Scheduling meetings with Internet Free/Busy

Now that your availability information is published, other people can determine whether you are free or busy when creating meeting requests within Outlook. The primary mechanism for this is through the Scheduling tab of a meeting request. For each attendee, Outlook searches a global location or a contact-specific location to determine the availability of the people who are being invited to the meeting.

The global location is typed in the Search location box in the Free/Busy Options dialog box. This is where users who need to access other people's availability have to enter a similar address to the publish location:

ftp://%SERVER%/Freebusy/%NAME%.vfb

http://%SERVER%/Freebusy/%NAME%.vfb

file://\\Computer name\Freebusy\%NAME%.vfb

The %SERVER% and %NAME% variables are important — they allow Outlook to determine where a person's free/busy information might be stored by the format of their e-mail address.

Real-world example

To illustrate an end-to-end free/busy solution, let's examine a fictional company called Adventure Works. This company has three employees who have e-mail accounts through Adventure-works.com, which also hosts the company's domain name (adventure-works.com) for the corporate Web site and allows anonymous FTP access for sharing files over the Internet in the "pub" directory. As the company owner, you want all of your employees to share their free/busy information.

On each employee's computer, you have to configure the following information for the Publish at my location box in the Free/Busy Options dialog box:

ftp://adventure-works.com/pub/Freebusy/Boss.vbf (your computer)

ftp://adventure-works.com/pub/Freebusy/Employee1.vbf (Employee1's computer)

ftp://adventure-works.com/pub/Freebusy/Employee2.vbf (Employee2's computer)

To enable searching of the published information, you have to enter this in the Search location box on every computer:

ftp://%SERVER%/pub/Freebusy/%NAME%.vbf

The default time interval for automatically publishing free/busy information is 15 minutes, but if you want to manually publish the information after entering the publish location, just point to Send/Receive on the Tools menu, and then click Free/Busy

Information.

Now let's suppose that you have an important relationship with Joe the sales rep at one of your vendors, and you wish to share your free/busy information with him because you frequently have meetings with each other. For security reasons, you don't want him to have publishing access to your company's Web site, so he won't be able to store his information there. Joe's company also manages their free/busy information on their own Web server. To get at Joe's free/busy data, open his Outlook contact item and enter the location of his free/busy .vbf file that he has provided you with in the Address field under Internet Free-Busy on the Details tab of the Contact form. When you go to create a meeting request and enter someone@example.com, Outlook sees this address as belonging to an Outlook contact and retrieves the location of Joe's .vbf file from the contact item. Outlook then queries this address on the Internet to retrieve Joe's free/busy information and updates the time block for the calendar view with his published availability.

For the employees in your company, the process is similar. However, since everybody has a global search location defined, Outlook doesn't have to look up the contact information. For example, if you create a meeting request and add employee1@adventure-works.com, Outlook parses the values from the address to look for ftp://adventure-works.com/pub/Freebusy/Employee1.vbf as per the substitution rules you created earlier.

Publishing full calendar information

One limitation of using the Internet Free/Busy service is that you cannot see the full details of an individual's appointment, nor can you effectively see more than two weeks of free/busy time at a glance within the meeting request. Outlook has a nifty feature that can create a Web page for you automatically which contains a full calendar view for the dates you specify, along with the full appointment details.

To publish your calendar, click Save as Web Page on the File menu while in your Calendar view. In the dialog box, you can specify the date range and a background graphic, amongst other things. After you choose a file location, your Calendar Web page is good to go! Just publish it to your ISP's Web server or a shared location on your network, and your schedule is readily available for viewing by anyone with access. However, this information is read-only to others and does not get automatically updated when your appointments change. You'll need to republish your calendar periodically whenever you make modifications.

Note Publishing your calendar requires that you have the Web Publishing Wizard installed. You can download the wizard from the Microsoft Download Center.

For more information, see Publishing Outlook Calendars on the Internet or an Intranet.

Sharing contact and appointment items

One quick and easy way to share individual contacts or appointments is to simply forward them via e-mail as attachments to people who need them. Outlook makes this easy to do within the Contact and Appointment forms via the Actions menu — simply click Forward. This quickly creates a new e-mail with the selected/open item included as an .msg attachment. Be careful though — you must make sure that Outlook is properly configured to send these attachments, or the recipient will receive the attachment as a blank message. For starters, make sure that the message format is set to Rich Text, and that Outlook does not convert Rich Text messages to HTML. (On the Tools menu, click Options. On the Mail Format tab, click Internet Format. Under Outlook Rich Text options, click Send using Outlook Rich Text format in the list.) Lastly, if the person to whom you are sending is included in your Contacts folder, double-click their e-mail address in their contact to verify that Rich Text is chosen as the e-mail format.

A far better and easier option is to save contacts as vCard files (.vcf) and appointments as vCalendar (.vcs) or iCalendar (.ics) files. These formats are widely used by many e-mail and PIM (Personal Information Manager) applications other than Outlook and should be used instead of sending .msg files, especially if you are unsure what e-mail program the person you are sharing your information with is using. Outlook also includes the Forward as iCalendar and Forward as vCard commands on the Action menu to make it easy to send these files. For more information on the vCard, vCalendar, and iCalendar specifications, see vCard and vCalendar on the Internet Mail Consortium Web site.

If you need to share a large number of contact or appointment items with other Outlook users, the best distribution mechanism is to export the contents of your Contacts or Calendar folder to a Personal Folders File (.pst). The Import and Export option on the File menu allows you to export all or a filtered subset of folder information, which can then be easily imported using the same wizard on another user's computer. Compressing this file with a utility like WinZip is a good idea if you need to e-mail the .pst file, as they can become quite large. You will also have to exit Outlook before you work with this file to release an exclusive lock that prevents it from being accessed.

Sharing e-mail messages

Don't worry — I'm not going to recommend you manually forward each and every e-mail message that you want to share! Large amounts of e-mails can be exported using the Import and Export Wizard just like the approach above described for contact and appointment items. However, it is strictly a manual process and not the most realistic in many scenarios.

The most common situation that demands a method to share e-mails effectively is when more than one person needs to monitor an e-mail address. The best way to do this is to give these people access to the same e-mail account, supposing that you are okay with the obvious security issues! Then it is quite easy to set up a mail-sharing solution, depending on whether your e-mail account uses Post Office Protocol (POP) or Internet Message Access Protocol (IMAP).

POP accounts are the most widely used. One key feature of this type of account is the ability to leave messages on the server after you download them. Otherwise, if you have a mailbox somewhere with existing e-mail messages that more than one person needs to read, as soon as one person connects to the mailbox, by default these messages are removed from your ISP's mail server and stored in the Outlook .pst file. The next time somebody else connects to the mailbox, the messages are of course gone — so make sure you turn this on before you do a send/receive to ensure that existing messages will remain for other users to download.

When the time comes for you to empty the remote mailbox, simply have one person temporarily disable this setting, download the entire contents with the next send/receive, and re-enable. Furthermore, there are other settings to remove messages from the server after a certain time period, or to delete the messages from the remote server when Outlook essentially detects two deletions of an e-mail message — the first deletion, and again when it is deleted in the Deleted Items folder. These settings are controlled via the Tools menu, E-mail Accounts command. On the first page of the E-mail Accounts Wizard, click View or change existing e-mail accounts. Click Change on the next page, click More Settings, and then click the Advanced tab (see Figure 2).

IMAP accounts are a little different. Unlike POP accounts, where all e-mails can only be accessed after they have been downloaded locally, IMAP messages are always stored on the server. If you share your IMAP account with other people, make sure that everybody is aware of the different method for deleting messages. When you delete a message, it's simply marked as deleted by displaying it with a strikethrough font through the message in the folder view. The message actually remains in a deleted but accessible state until you click Purge Deleted Messages on the Edit menu from the folder view, and these messages are then permanently removed.

Another benefit of using IMAP over POP accounts is that you can simply download the message headers, without the full body content, and choose which ones you want to mark for downloading. Any messages that are fully downloaded are then available for viewing offline. Furthermore, IMAP keeps your sanity intact when it comes to "read mail" management. When you download POP mail from multiple locations, there is no mechanism to track which mail you may have already read from a previous location when you download them again later on another Outlook client. But IMAP knows which messages have been read!

How to "really" share all of your Outlook information

Although the above approaches are free and easy to implement, there are some limitations to be aware of. Sharing free/busy information doesn't provide detailed access to appointment data, and exported Web calendars are read-only. Distributing contact and appointment items via e-mail also doesn't solve the synchronization problem of having multiple copies of that information stored in various locations. Also, with POP and IMAP accounts, you can only access e-mail messages on the remote mailbox — no contact, appointment, task, or note items can be stored on the server (except as attachments to e-mail messages, of course).