Showing posts with label Mail tips for Outlook. Show all posts
Showing posts with label Mail tips for Outlook. Show all posts

MS Mail Service Is Not Available When You Create a New Profile

Posted by Jonh on Wednesday, November 12, 2008

If you create new account in MS Outlook and your Microsoft Mail services not available. To resolve this problem get Outlook Support and Follows the below given steps:-

You can manually add MS Mail as a mail service through the Inbox Setup Wizard. To install the MS Mail service:
1. On the Start menu, point to Settings, and then click Control Panel.
2. Double-click Mail or Mail and Fax.
3. Click Show Profiles, and then click Add.
4. Click Manually configure information services, and then click Next.
5. Type a name for your mail profile, and then click Next.
6. In the Properties dialog box, click Add.
7. Click Microsoft Mail, and then click OK. After you follow these procedures, configure the mail service with the path to your mail server and other information that is specific to your mail system.
Microsoft Exchange Se12rver and Internet E-mail are also not listed in the Inbox Setup Wizard.

Description of the 2007 Office hotfix package: July 7, 2007

Posted by Jonh on Friday, November 7, 2008

In This session i describes the Microsoft Office Outlook 2007 issues that are fixed in the 2007 Microsoft Office hotfix package that is dated July 7, 2007.
This Post describes the following items about the hotfix package:
• The issues that the hotfix package fixes.


Issues that this hotfix package fixes

This hotfix package fixes the following issues:
• In Outlook 2007, the View.DisplayedDates property does not work.
• In Outlook 2007, the CalendarViewMode property does not work.

Hotfix information
A supported hotfix is available from Microsoft. However, this hotfix is intended to correct only the problem that is described in this article. Apply this hotfix only to systems that are experiencing this specific problem. This hotfix might receive additional testing. Therefore, if you are not severely affected by this problem, we recommend that you wait for the next software update that contains this hotfix.

If the hotfix is available for download, there is a "Hotfix download available" section at the top of this Knowledge Base article. If this section does not appear, contact Microsoft Customer Service and Support to obtain the hotfix.

Note If additional issues occur or if any troubleshooting is required, you might have to create a separate service request. The usual support costs will apply to additional support questions and issues that do not qualify for this specific hotfix. For a complete list of Microsoft Customer Service and Support telephone numbers or to create a separate service request, visit the following Microsoft Web site:
http://support.microsoft.com/contactus/?ws=support

Note The "Hotfix download available" form displays the languages for which the hotfix is available. If you do not see your language, it is because a hotfix is not available for that language.

How To Share Large Files Without Attaching Them

Posted by Jonh on Monday, November 3, 2008

I am going to discuss about how to send large file via email. It is also provide Outlook Support for sending large email file. I realized that a lot of people are trying to send some pretty large files through e-mail. Putting any issues with your e-mail service provider’s limits on large messages aside, sending large attachments through e-mail is still a bad idea for a number of reasons:

* Your recipients might not be able to receive your large files: While your e-mail server may allow you to send a large attachment, your recipient’s e-mail server might reject the message.
* Your e-mail might put your recipients’ mailbox over quota: Sending a large attachment in e-mail might put your recipient’s mailbox over the maximum amount of e-mail data they can have in their mailbox, preventing them from receiving other messages.
* Your e-mail might put your own mailbox over quota: Since each e-mail you send is retained in your sent items folder, sending large attachments to other people counts against your mailbox quota as well, which could put you over your own quota and prevent you from receiving e-mail.
* Attachment Bloat: When a file is attached to e-mail, it has to be encoded to be sent in the e-mail. This encoding process causes attached files to become 1.37 times larger than they were on your computer. For example, if you send a 10MB file through e-mail, you’ll actually send 13MB of data.
* As soon as you send it, your files will probably be out of date: It often happens that you send a file and as soon as you send it, you realize you forgot to add that one important sentence or to make that one change. Once you’ve sent it, it is too late to make an update. Your recipients’ copies will always be stale. In addition, by sending out your files as attachments, you are creating additional copies which may take on a life of their own.

Fortunately, there are a lot of alternatives for sending files to people over the Internet which avoid these problems while making sure your files get to the destination safely and securely. Depending on the type of files you want to send, the following are some of the options available to you.

All of these alternatives basically boil down to:

Put your files in a shared location and then send a link.

Sending E-mail Inside Your Organization/Company

Sharing files with others inside your organization can be accomplished in a number of ways.
Documents: Use SharePoint

If your organization uses Office SharePoint Server and provides you with a My Site you can upload your files to your My Site’s Shared Documents library, and then include a link to the file in your e-mail message. Even if your organization doesn’t provide a My Site for you, there still may be a SharePoint document library where you can upload the file and send a link. (Ask your resident IT Professional if you have a SharePoint Site you can use.)

A side benefit is that if your recipients will always have access to the latest version, instead of a stale attachment.

Copying a link from SharePoint can be a little tricky. When you have the SharePoint document library to which you’ve uploaded your file open, right click on the link to the document, and select Copy Shortcut. Then you can paste the shortcut into your e-mail and send it.

Documents: No SharePoint? Use a Shared File Server

If your organization doesn’t have SharePoint, you may have a shared file server or other location where you can copy the file and allow others to access the file without needing to send it through e-mail.
Sending Personal E-mail (i.e. outside your organization/company)

If you want to send files to people outside your organization, or you use Outlook at home or school, there are lots of other ways to share files, depending on the type of file.
Documents: Use an Office Live Workspace or Windows Live SkyDrive

If you don’t have SharePoint in your organization or are using Outlook outside of work, you can get some of the benefits of SharePoint by signing up for a free Office Live Workspace. With a Workspace, you can access and store files for yourself or share documents with other people and collaborate directly in your Workspace.

If you don’t need the full power of a Workspace, consider using a file sharing website that lets you upload any file and share those files with other people. For example, using Windows Live SkyDrive you can upload up to 5GB of files for yourself, to share with other people, or share with everyone.
Pictures: Use Photo Sharing Sites

If you are sending pictures to someone, consider resizing those pictures before you send them. With modern digital cameras, each picture can be 3MB or more when you download them from your camera. Consider reducing the size of your pictures and then sending them through e-mail. You can find out more information on how to have Outlook automatically resize your pictures for you on Office Online.

If you don’t want to resize your pictures, you can use any number of photo sharing websites where you can upload your pictures and then send a link to them in an e-mail message. For example, you could use Windows Live Spaces, Flickr, or SmugMug.
Videos: Use Video Sharing Sites

With video files, I highly recommend uploading video clips to a video sharing website or a general file sharing website. If your video is something you wouldn’t mind anyone seeing, you could upload it to a video sharing website like MSN Video or YouTube. If you want to keep your video private, consider treating the video like a document and using a method described in the Documents section above.

These are just some of the options you have for sending files to other people instead of attaching them to an e-mail. When you use one of these alternative ways to share files with your friends, family, or colleagues you help them keep your mailbox and theirs clean, and you can be sure that your file will be available no matter what service or program your e-mail recipients are using.

Outlook 2002 Product Description

Posted by Jonh on Wednesday, September 24, 2008

Outlook version 2002 makes working with e-mail, tasks, contacts, and appointments more intuitive without requiring users to learn new ways of accomplishing their tasks or spend time searching for the right tools. A variety of security enhancements have been included in Outlook version 2002 to help users feel more secure when working with e-mail. Setup and configuration have been made simpler with such enhancements as single-integrated e-mail mode, customization enhancements in the Custom Installation Wizard, and a simplified interface for setting up e-mail accounts.

New features include AutoComplete Addressing: As a user enters an e-mail address, Outlook automatically recognizes it and completes the name based on previously sent e-mail to the recipient. Users can also now access e-mail from their Hotmail accounts (or other Internet mail providers) directly from within Outlook. Users with multiple e-mail accounts can choose on a per-message basis what account to use to send their message. With Word as the default e-mail editor, users can take advantage of the smart tags that are available in Word (including AutoCorrect, paste options, address, name, date, or customizable smart tags). Smart tags are context-sensitive buttons that give users the options and information they need at the time they need them.

Users can now easily change between different mail formats on the fly and on a per-message basis. By giving users the option to switch between HTML, rich text, or plain text, they can more easily format their message so that the recipient can have the best viewing experience. Mailbox Cleanup allows users to view the size of their mailbox, search for files by size or by age, and then delete, move, or archive those files to clear up space. Exchange users can also automatically be notified when they are approaching their mailbox size limit and choose from the above options for cleaning up their mailbox. And Outlook can now automatically clean up plain text e-mail formatting that often contains extra line breaks that make the message difficult to read. Outlook automatically removes the extra line breaks (an option exists to turn this off as well) when a user opens an e-mail message, previews the message in the preview pane, or prints the message so that it is easier to read.

Turn an Outlook item into another type of item

Posted by Jonh on Monday, August 4, 2008

You can also view an animated version of this procedure, Animation. I am discussing how to turn an Outlook item into another type. You can get outlook support through this post. I hope it is useful for the outlook users.
Has this happened to you? You've had a lengthy e-mail conversation and now you realize a face-to-face meeting is necessary. Instead of creating a new meeting request and then copying and pasting text from the e-mail message, you can use the Outlook AutoCreate feature to quickly create a meeting request and capture all the information in your e-mail thread. And best of all, AutoCreate lets you convert any item into an item of another type, such as a contact into a task or a note into an appointment.
Turn an Outlook item into another type of item
1. Drag the message onto the Calendar icon on the Outlook Bar.
2. Enter the location for the meeting, and then make any changes and select any additional options you want on the Appointment tab. (Relevant information from the message has already been added to fields in the new meeting request. The entire message appears in the meeting text box.)
3. On the Actions menu, click Invite Attendees.
4. Enter a name or names in the to box.
5. Click Send.
That's it. You've turned an e-mail message into a meeting. Now that you know how easy it is to use AutoCreate, see what other kinds of items you can create from existing items.
Note If you prefer menu commands, you can select the item and then click Copy to Folder on the Edit menu to create a new item.

Use Outlook Mobile Service

Posted by Jonh on Thursday, April 3, 2008

Use Outlook Mobile Service (OMS) to easily send text messages from Microsoft Office Outlook 2007 to a mobile phone. Learn some key basics so that you can use OMS to get the most from Outlook, even when you’re on the go.

After completing this course you will be able to:

  • Verify that your Outlook Mobile Service account has been set up.
  • Use Outlook to send a new text message or to forward an existing message, contact, or appointment to any mobile phone that supports text messaging.
  • Configure your mobile options so that OMS will forward messages, reminders, or a summary of your daily calendar right to your own mobile phone, automatically.

This course includes:

  • One self-paced lesson and one practice session for hands-on experience. Practices require Outlook 2007.
  • A short test at the end of each lesson; tests are not scored.
  • A Quick Reference Card you can take away from the course.

Outlook Mobile Service lets you send text messages from Outlook to any mobile phone that supports text messaging. Doing this is as easy as typing a phone number into the To box of a message.

This course assumes that you have already signed up for Outlook Mobile Service. For more information about wireless service providers in your region who support OMS, and to sign up, see the "Before you begin" section of this page.

To learn more about this course, read the text in Goals and About this course, or look at the table of contents. Then click Next to start the first lesson.

You need to set up Outlook 2007 to use OMS. To see whether your mobile service provider supports OMS and to sign up, see the OMS Hosting Providers Page Web page