Link Outlook contacts to an Access database

Posted by Jonh on Thursday, June 26, 2008

You can quickly copy or link to your Outlook contacts in an Access database, enabling you to work with your Outlook contacts in an Access database. Your Access data is kept up to date with changes to Outlook contacts, and vice versa, if you choose to link contacts to Access.

1. Open Access and start a new, blank database or open an existing database.

2. Do one of the following:

§ On the File menu, point to Get External Data, and then click Import.

§ On the File menu, point to Get External Data, and then click Link Tables.

Note If you link Outlook data to Access, any items updated in Outlook are automatically updated in Access.

3. In the Link or Import dialog box, in the Files of Type list, click Outlook.

If you have more than one Outlook profile, you are prompted for which profile to use.

4. In the Import Exchange/Outlook Wizard, select the folder or address book that contains the contacts that you want, and then click Next.

1. Expand the top mailbox folder.

2. Select the folder that contains the contacts that you want to export.

When you complete the wizard, the Outlook data is placed into an Access table.

5. Follow the instructions on your screen.

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Create a message using stationery

Posted by Jonh on Friday, June 20, 2008

Click Inbox.
Do one of the following:
If you're using Outlook in the Corporate or Workgroup configuration, on the Actions menu, point to New Mail Message Using, and then click the stationery you want to use.If the stationery you want is not listed, click More Stationery, and in the Stationery list, click the one you want to use.
If you're using Outlook in the Internet Only configuration, on the Actions menu, point to New Mail Message Using, and then click More Stationery. In the Stationery list, click the one you want to use.
You can add more stationery choices to Outlook if you have Internet access. Click Get More Stationery in the Select a Stationery dialog box to connect to the Microsoft Office Online site and download more stationery.
If you can't find stationery that suits your needs, you can customize existing stationery, create your own, or use stationery that someone else sends in a message you receive.
If there's a stationery style that you'd like to use for the e-mail you send every day, you can change your e-mail settings so that all your new messages are sent with that stationery.
The HTML message format also lets you enhance messages using formatted text or a structured layout. For more information, read Create stylish and decorative e-mail in Outlook using HTML.
Note While many popular e-mail programs besides Outlook 2000 — such as Outlook 98, Outlook Express 4.0, Eudora 4.0, and Netscape Messenger 4.0 — understand HTML messages, some do not. For more information about sending HTML messages, read choose the best Outlook message format for a recipient.
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Methods of verifying a password over a network

Posted by Jonh on Sunday, June 15, 2008

A variety of methods have been used to verify passwords in a network setting:

Simple transmission of the password

Passwords can be vulnerable to interception (i.e., "snooping") while being transmitted to the authenticating machine or person. If the password is carried as electrical signals on unsecured physical wiring between the user access point and the central system controlling the password database, it is subject to snooping by wiretapping methods. If it is carried as packetitzed data over the Internet, anyone able to watch the packets containing the logon information can snoop with a very low probability of detection.

An example of cleartext transmission of passwords is the original Wikipedia website. When you logged into your Wikipedia account, your username and password are sent from your computer's browser through the Internet as cleartext. Anyone could read them in transit and thereafter log into your account. More recently, Wikipedia has offered a secure login option, which, like many e-commerce sites, uses the SSL (TLS) cryptographic protocol to eliminate the cleartext transmission. But, because anyone can gain access to Wikipedia (without logging in at all), and then edit most articles, it can be argued that there is little need to encrypt these transmissions. Other websites (eg, banks and financial institutions) have quite different security requirements, and cleartext transmission of anything is clearly insecure in those contexts.

Another example of transmission vulnerability is email. Emailed passwords may be read by anyone with access to the transmission medium. Using client-side encryption will only protect transmission from the POP server to the client. Previous or subsequent relays of the email will not be protected and the email will be stored on multiple computers in cleartext.

Transmission through encrypted channels

The risk of interception of passwords sent over the Internet can be reduced by, among other approaches, using the Transport Layer Security (TLS, previously called SSL) feature built into many Internet browsers. Most browsers display a closed lock icon when TLS is in use. See cryptography for other ways in which the passing of information can be made more secure.

Hash-based challenge-response methods

Unfortunately, there is a conflict between stored hashed-passwords and hash-based challenge-response authentication; the latter requires a client to prove to a server that he knows what the shared secret (i.e., password) is, and to do this, the server must be able to obtain the shared secret from its stored form. On Unix-type systems doing remote authentication, the shared secret usually becomes the hashed form and has the serious limitation of exposing passwords to offline guessing attacks.

Zero-knowledge password proofs

Rather than transmitting the password, password-authenticated key agreement systems can perform a zero-knowledge password proof, which proves knowledge of the password without exposing it.

Moving a step further, augmented systems for password-authenticated key agreement (e.g. AMP, B-SPEKE, PAK-Z, SRP-6) avoid both the conflict and limitation of hash-based methods; An augmented system allows a client to prove knowledge of the password to a server, where the server knows only a (not exactly) hashed password, and where the unhashed password is required to gain access.

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Warn about installed templates and add-ins

Posted by Jonh on Tuesday, June 10, 2008

Security because macros can contain viruses, is careful about running them. Take the following precautions: run up-to-date antivirus software on your computer; set your macro security level to high; clear the Trust all installed add-ins and templates check box; use digital signatures; maintain a list of trusted publishers.

Depending on your macro macro: An action or a set of actions you can use to automate tasks. Macros are recorded in the Visual Basic for Applications programming language.security setting, when you open a macro, you will receive a warning and the macro may be disabled for installed templates template: A file or files that contain the structure and tools for shaping such elements as the style and page layout of finished files. For example, Word templates can shape a single document, and FrontPage templates can shape an entire Web site.) and (Including wizards).

1. On the Tools menu, click Options, and then click the Security tab.

  1. Under Macro Security, click Macro Security.
  2. Click the Trusted Publishers tab.
  3. Clear the Trust all installed add-ins and templates check box.

Note All templates, add-ins, and macros shipped with Microsoft Office 2003 are digitally signed by Microsoft. Once you add Microsoft to your list of trusted sources for one of these installed files all subsequent interaction with these files will not generate messages.

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What's new in Office Communities?

Posted by Jonh on Wednesday, June 4, 2008

Discussion groups continue to be a great forum for asking questions, getting answers to your questions, and answering questions others have asked. So how can the new features available in Office Communities make discussion groups even more useful for you? Here's a quick summary:

  • Sign in By participating in Communities, you have the chance to build a reputation, and to help build the reputations of others. Signing in helps establish a level of trust in Communities. Be sure to sign in for the best experience.
  • Sign up to be notified Find an interesting thread you'd like to read when others respond? You can sign up to receive e-mail notification when someone responds to a specific thread.
  • Rate a post as helpful When you read a particular post, you get to weigh in; was the information in the post helpful? Or not? Your vote counts to let others know that information in a post is helpful and worth reading.
  • Rate a post as an answer When someone answers a question you asked, you get to rate the response. Did it answer your question? Or not? This feature also allows you and others to show only answered questions in a discussion group.
  • Show specific threads Not only can you search by keyword to find the threads that have the information you need, but you can also show only threads with questions that have an answer, or only threads with posts rated as helpful. This helps you to get right to the information you need.
  • Build a reputation As you rate posts or answers as helpful, this builds the reputation of those who posted the information. Additionally, as you answer questions that others have, they can rate your posts and in doing so build your reputation.

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What is Microsoft Office Outlook Connector

Posted by Jonh on Sunday, June 1, 2008

The Outlook Connector enables two-way synchronization of e-mail messages, calendar items, contacts, tasks, and notes between Outlook and Windows Live Hotmail.

Note Calendar synchronization with Outlook is a paid, subscription-only feature. When you subscribe to Windows Live Hotmail, you get to synchronize notes and tasks as well as your calendar.

If you do not have a Windows Live Hotmail account, you can either sign up for a new account or update your existing MSN Hotmail account to be a Windows Live Hotmail account.

To update from MSN Hotmail to Windows Live Hotmail, click the Join Windows Live Hotmail link when you log on to your account. All of your messages, folders, and contacts will automatically appear in your new account. Your e-mail address will not change.

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