How to create distribution list

Posted by Jonh on Thursday, August 28, 2008

A distribution list, also known as a mailing list, is a collection of email addresses. You can use distribution lists to send an email message to several people at one time. The list can contain a few addresses, or many.

All email systems at Indiana University provide ways to create, manage, and send to distribution lists. For example, you may use Exchange mailing lists to send mail to a group of people. For more information, see How do I send an email message to a group of people? Note that the commands, options, and capacities vary on each system. Furthermore, lists housed on specific systems are unavailable for shared use on other systems. It post provides Outlook Support for creating distribution list and how to manage distribution list. The following method is used to do it.

Create a distribution list using names in the Address Book

  1. On the File menu, point to New, and then click Distribution List.
  2. In the Name box, type a name.
  3. Click Select Members.
  4. In the Show names from the list, click the address book that contains the e-mail addresses you want in your distribution list.
  5. In the Type name or select from list box, type a name you want to include. In the list below, select the name, and then click Members. Do this for each person you want to add to the distribution list, and then click OK.

If you want to add a longer description of the distribution list, click the Notes tab, and then type the text.

The distribution list is saved in your Contacts folder by the name you give it.

Create a distribution list by copying names from an e-mail message

  1. In the e-mail message you want to copy the names from, select the names in the To or Cc box (To, Cc, and Bcc boxes: A message is sent to the recipients in the To box. Recipients in the Cc (carbon copy) and Bcc (blind carbon copy) boxes also get the message; however, the names of the recipients in the Bcc box aren't visible to other recipients.).
  2. On the Edit menu, click Copy.
  3. On the File menu, point to New, and then click Distribution List.
  4. In the Name box, type a name for the distribution list.
  5. Click Select Members.
  6. In the Add to distribution list list, right-click, and then click Paste on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).